Daly River Local Authority                                                                         9 March 2022

 

 

 

 

 

AGENDA

 

Daly River Local Authority Meeting

Wednesday,  9 March 2022

12:30PM

VDRC Boardroom Lot 124

 


 

 

 

VICTORIA DALY REGIONAL COUNCIL DISCLAIMER

No responsibility is implied or accepted by the Victoria Daly Regional Council for any act, omission or statement or intimation occurring during Council or committee meetings.

 

The Victoria Daly Regional Council disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council or committee meetings. 

 

Any person or legal entity who acts or fails to act in reliance upon any statement, act or omission made in a Council or committee meeting does so at that person’s or legal entity’s own risk.

 

In particular and without detracting in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a licence, any statement or intimation of approval made by any member or officer of the Victoria Daly Regional Council during the Course of any meeting is not intended to be and is not taken as notice of approval from the Victoria Daly Regional Council. 

 

The Victoria Daly Regional Council advises that anyone who has any application lodged with the Victoria Daly Regional Council shall obtain and should only rely on WRITTEN CONFIRMATION of the outcome of the application, and any conditions attaching to the decision made by the Victoria Daly Regional Council in respect of the application.

 

Russell Anderson

Chief Executive Officer

 

 

 

 


 

TABLE OF CONTENTS

 

1        MEETING OPENING

1.1...... Declaration of the Chair

2        WELCOME

3        ATTENDANCE and APOLOGIES

3.1...... Attendance

3.2...... Apologies / Absentees

4        Disclosure of Interest

5        Resignations, Terminations and Nominations

5.1...... Resignations

5.2...... Terminations

5.3...... Nominations

6        Call for Items of General Business

7        Invitation for Deputations to Present/Speak

8        Confirmation of Previous Minutes

Daly River Local Authority - 3 November 2021.................................................. 68

9        Business Arising from Previous Minutes

          9.1 Pool Shade Cover (resolution 2106-135)

10      Incoming and outgoing Correspondence

11      Reports

11.1.... Local Authority Reports

11.1.1   Electing a Chairperson.................................................................................. 5

11.1.2   Local Authority Resources............................................................................ 6

11.2.... Finance Reports

11.2.1   Daly River Local Authority Financial Report.................................................. 58

11.3.... Council Service Manager’s Reports

11.3.1   Nauiyu Community Report........................................................................... 64

11.4.... Governance Reports

12      questions from the Public

13      General Business

14      Closed Session

15      NEXT MEETING - Wednesday 4 May 2022

16      MEETING CLOSED

 



Victoria Daly REGIONAL Council

Daly River Local Authority OF 09 March 2022

 Report for Agenda Item No 11.1.1

 

Electing a Chairperson

Prepared by Michelle Will, Manager of Executive Services        

 

Background

The Chairperson of the Daly River Local Authority is a position that requires dedication and passion. The Chairperson is entitled to an increased sitting fee amount. Chairperson duties include:

§ Checking there is a quorum

§ Declaring the meeting open and closed

§ Receiving and noting apologies

§ Working with the CEO or Council staff to set the agenda

§ Announcing agenda items

§ Keeping the meeting on track

 

Policy implications

Local Authority Policy (LGP026)

2.4.11 Each local authority must appoint a Chairperson for a period of no less than six (6) months and no more than twelve (12) months by resolution of the local authority.

 

Budget implications

Eligible members of local authorities are entitled to the respective local authority payment for each local authority meeting or provisional meeting they attend:

(a) for an eligible chairperson – 143 revenue units;

(b) for other eligible members – 107 revenue units.

 

Council officer conflict of interest declaration

We the Author and Approving Officer declare we do not have a conflict of interest in relation to this matter.

 

Recommendations

1.   That the Daly River Local Authority nominates a Chairperson for a period of:

A.      Six (6) months

B.      Twelve (12) months

 

2.   That the Daly River Local Authority undertake a secret ballot for the position of Chairperson and Deputy Chairperson

 

3.   That the Daly River Local Authority appoint [enter name] as Chairperson for a period of [enter period]

 

4.   That the Daly River Local Authority appoint [enter name] as Deputy Chairperson for a period of [enter period]

 

Attachments

  


Victoria Daly REGIONAL Council

Daly River Local Authority OF 09 March 2022

 Report for Agenda Item No 11.1.2

 

Local Authority Resources

Prepared by Michelle Will, Manager of Executive Services       

 

 

PURPOSE

To provide members with relevant Northern Territory Government and Council resources to fulfil their roles and responsibilities as a local authority member.

 

Resources attached:

§ Ministerial Guideline 1 – Local Authorities

§ Code of Conduct - Schedule 1

§ Breach of Code of Conduct Policy (LGP007)

§ VDRC Local Authority Policy (LGP026)

§ Local Authority Project Funding Guidelines

§ R17 - Local Authorities under the new Act - July 2021

§ R18 - Sections on Local Authorities - July 2021

§ Victoria Daly Strategic Plan 2020-2024

 

Resources available online:

§ 2021-22 Regional Plan

https://www.victoriadaly.nt.gov.au/plans-and-reports/regional-plans/

§ Local Government Act 2019, Regulations, Guidelines and other resources

https://cmc.nt.gov.au/supporting-government/local-government/local-government-act-2019

 

 

Council officer conflict of interest declaration

We the Author and Approving Officer declare we do not have a conflict of interest in relation to this matter.

 

Recommendations

That the Daly River Local Authority:

A.      Receive and note this report.

 

Attachments

1

guideline-1-local-authorities.pdf

 

2

Schedule 1 - Code of conduct (8).pdf

 

3

LGP007 Breach of Code of Conduct.pdf

 

4

LGP026 Local Authority Policy.pdf

 

5

local-authority-project-funding-guidelines.pdf

 

6

R17 - Local Authorities under the new Act - July 2021.pdf

 

7

R18 - Sections on Local Authorities - July 2021.pdf

 

8

Victoria Daly Strategic Plan 2020-2024.pdf

 

  


Attachment 1

guideline-1-local-authorities.pdf

 

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Attachment 2

Schedule 1 - Code of conduct (8).pdf

 

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Attachment 3

LGP007 Breach of Code of Conduct.pdf

 

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Attachment 4

LGP026 Local Authority Policy.pdf

 

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Attachment 5

local-authority-project-funding-guidelines.pdf

 

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Attachment 6

R17 - Local Authorities under the new Act - July 2021.pdf

 

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Attachment 7

R18 - Sections on Local Authorities - July 2021.pdf

 

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Attachment 8

Victoria Daly Strategic Plan 2020-2024.pdf

 

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Victoria Daly REGIONAL Council

Daly River Local Authority OF 09 March 2022

 Report for Agenda Item No 11.2.1

 

Daly River Local Authority Financial Report

Prepared by Jackson Bernard, Senior Accountant       

 

 

PURPOSE

This report presents a current financial report of actual results against the latest approved budget for the local authority area and an update on Local Authority Project Funding for Daly River Local Authority.

 

Regional Plan

Goal 2: Financial Sustainability

Goal 6: Liveability

 

Council officer conflict of interest declaration

We the Author and Approving Officer declare we do not have a conflict of interest in relation to this matter.

 

Recommendations

That the Daly River Local Authority:

A.      Receive and note this report.

 

Attachments

1

Nauiyu Finance Report Period Ending 31-12-2022.pdf

 

  


Attachment 1

Nauiyu Finance Report Period Ending 31-12-2022.pdf

 

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Victoria Daly REGIONAL Council

Daly River Local Authority OF 09 March 2022

 Report for Agenda Item No 11.3.1

 

Nauiyu Community Report

Prepared by Pat Hollowood, Council Operations Manager - Nauiyu       

 

 

Visitors

John Milikins Guy Watanato (2)                         BAI Communications

Carol Muzyk, Alex Clift, Luke Zanatta                GHD

Philip Bowden                                                    CatholicCareNT

Neil Logan                                                          VTG Waste

Chris Lam, Kip Frawley & team                         NAAJA

Stephen Cutter and team                                   Ark Animal Hospital

Fred Masters, Phoebe Houghton                       Dept. of Social Services

Shaun Cadd                                                       Miriam Rose Foundation

Gerry Breen                                                        NTEX

Chris Bursle                                                        Patow

Charlie Maillis                                                     NT Repairs

Douglas Beary, Brett Stevens (2)                      VTG                                       

 

 

Events and Activities

·    The Remote Alcohol and Other Drugs team were at Nauiyu week commencing 29 November and engaged with community at the Sport and Rec hall with a BBQ and other activities.

·    Merrepen Arts conducted “En Pleine Air” outside painting workshop on 7-8 December.

·    St Francis Xavier School conducted their Christmas Party/Concert on the evening of 14 December.

·    A Police Expo was held at the Sport and Rec hall on 16 December which included horses, waterslide and BBQ.

 

 

Meetings

·    A Service Providers meeting was held on 8 December 2021.

·    A Multi Agency Community and Child Safety meeting was held following the Service Providers meeting.

 

 

Community Issues

·    Broadcast Australia attended at Nauiyu on 15/11/2021 to repair a noisy compressor in the communications room (TV/Radio).

·    The community Covid-19 response moved further into gear in mid-November with the NT Lockdowns and face masks mandates.  The general response has been positive among community members although confusion occurs from time to time with some people.

·    A two hour planned power outage took place on 18 November affecting most of Nauiyu community.

·    Covid-19 vaccinations were available at the Health Centre on 22-23 November.  Boosters were available on 22-23 December.  Child vaccinations will be available 24-25 January.

·    Murin Association have taken over the Thursday mail delivery which had been operated by Nighthawk Transport for many years.  The Murin bus arrives around 12:30pm on a Thursday and mail is sorted which is generally ready for collection later in the afternoon.

·    As Nauiyu is under 80% vaccination rate for 5 years and over DIPL arranged for signs to be erected at Nauiyu on 23 December advising the area was for residents and essential workers only.  This has resulted in greatly reduced visitation to the community.

·    The Nauiyu Store managers, here since October 2020, left community on 31/12/2021 with a relief manager currently in place.  The store was unlawfully entered on 9 January.

·    A new General Manager commenced employment with Green River Aboriginal Corporation (GRAC) on 10 January. 

·    A Territory Housing team were at Nauiyu week commencing 17 January.

 

 

Staffing

·    Some staff were affected by Covid exposure sites in mid-November and isolated until a negative test was received.

·    Council Operations Assistant Manager successfully completed her six month Probation Review on 7 December.

·    Council Operations Team Leader interview was held on 8 December 2021.  The Acting Team Leader was successful with his application for the permanent position.

·    Some staff took leave over the Christmas/New Year period with appropriate measures taken to ensure operations continued as required.

 

 

Administration

·    A staff Christmas lunch was held on 17 December in the Boardroom.

 

 

Projects

·    The demolition by NTEX of two burned Nauiyu houses took place in December.  Some material was temporarily deposited at the dump – all appropriate checks and balances were provided to Council beforehand.  The contractor conducted appropriate clean-up at the dump following the removal of material at the end of the project.

 

 

 

Core/Infrastructure Services

 

Public and Street Lighting

 

·    A street light audit was conducted and information passed to the electrical installer of lights to investigate why a number of new LED’s are not working properly.  The parts were sent back to place of manufacture in China and it was discovered that tiny ants had gotten into the capacitor which caused a short circuit.  The specified sensor for outback conditions will now be upgraded by the supplier which should fix this problem. 

The supplier is providing product support with improved sensors.  Further discussion to take place with contractor regarding this upgrade.

 

 

Local Emergency Management

·    The Local Emergency Management team was on stand-by for the potential impact of Cyclone Tiffany at Daly River in January 2022.  The situation eased and emergency action was not required.

 

 

Maintenance Buildings and Fixed Assets

·    Lot 45 staff house requires repairs following tenant vacating premises.  Quotes have been obtained and required work will be conducted.  The premises was unlawfully entered between Christmas/New Year period.  This was reported to police and repairs will be undertaken by landlord.

 

Cemetery Assistance

·    Mowing maintenance regular conducted at Five Mile Cemetery during the wet season.

·    Due to compaction a recent grave required additional dirt to be provided.

 

 

Animal Welfare and Control

·    Ark Animal Hospital vets attended at Daly River on 24 November.  This project was funded by the Daly River Local Authority.

 

 

Local Road Maintenance

·    Ezystreet road maintenance took place November and mid-January.

 

 

Waste Management

·    GHD consultants visited our dump site in mid-November as part of the Waste Management Project currently being conducted by VDRC.

·    Due to ongoing issues with our garbage truck Cleanaway contractors were required at Daly River for rubbish collection on 18 November, 23 and 31 December 2021 and 7 January 2022.  Our garbage truck is now back in community and operating its regular services.

 

Plant and Equipment

·    COM vehicle which required repairs in Katherine was returned to Nauiyu on 8 December.  Further minor repair is still required, this being observed after initial repair was completed.

·    Our mechanic continues to maintain our plant and vehicles as required which goes a long way towards the longevity of our aging machines.

 

 

Airport Maintenance

·    DIPL have approved work to install solar lights at the airstrip main apron.

·    Mid-apron culvert contractor has advised this project has been re-scheduled to around April 2022.

·    Seasonal slashing inside the perimeter was conducted in December and January with outside perimeter slashing in January.

·    The wet season requires more maintenance on the airstrip with slashing and weed spraying and this has taken place as required.

 

 

Council Works / Parks and Gardens

·    Airstrip playground had fresh sand replaced on 30 November.

·    Weed spraying around community has taken place

·    Regular mowing around community takes place at this time of year.

 

 

Wooliana Outstation

·    Our mechanic has provided maintenance on the outstation tractor.

·    Contractor required scissor lift to repair roof leak at one of the houses with other minor work conducted at this time.

 

 

Community Services

 

Australia Post

·    Reduced delivery of expected postal items before Christmas was evident due to the disruptions caused by Covid-19 and staff shortages throughout the global delivery network.

 

Centrelink

·    A bi-annual review was conducted on 10 December with Centrelink.

·    Our new part time Centrelink Agent commenced employment on 14 December and is settling in well.

 

 

Recommendation

 

A.  That this report is received and noted

 

Attachments

 


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MINUTES

Daly River Local Authority Meeting

Wednesday,  3 November 2021

 12:30PM

 VDRC Boardroom Lot 124


 

 

VICTORIA DALY REGIONAL COUNCIL DISCLAIMER

No responsibility is implied or accepted by the Victoria Daly Regional Council for any act, omission or statement or intimation occurring during Council or committee meetings.

 

The Victoria Daly Regional Council disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council or committee meetings. 

 

Any person or legal entity who acts or fails to act in reliance upon any statement, act or omission made in a Council or committee meeting does so at that person’s or legal entity’s own risk.

 

In particular and without detracting in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a licence, any statement or intimation of approval made by any member or officer of the Victoria Daly Regional Council during the Course of any meeting is not intended to be and is not taken as notice of approval from the Victoria Daly Regional Council. 

 

The Victoria Daly Regional Council advises that anyone who has any application lodged with the Victoria Daly Regional Council shall obtain and should only rely on WRITTEN CONFIRMATION of the outcome of the application, and any conditions attaching to the decision made by the Victoria Daly Regional Council in respect of the application.

 

 

 

 

 

Russell Anderson

Chief Executive Officer

 

 

 

 

 


 

MINUTES

 Daly River Local Authority Meeting

 Wednesday,  3 November 2021

 12:30PM

VDRC Boardroom Lot 124

           

1        Meeting Open

 

The meeting commenced, the time being : 12:41

 

2        WELCOME

         

          “We acknowledge traditional owners, past and present, of the land on which we meet”

 

3        Attendance and Apologies

 

3.1     Attendance:       Chairperson         Peter Hollowood

Members             Peter Moyle, Mark Mullins, Nicole Salzgebber,                                       Brian Muir, Pat Hollowood and Robert Austral.

3.2     Apologies :        Rob Lindsay and Cr. Andrew McTaggart

VDRC Guests:   Michelle Will – Manager of Executive Services (via Zoom)

 Matthew Cheminant – Director of Council Operations (via Zoom)

Minute Taker :     Ingrid Schreiner

 

4        Disclosure of INTEREST

         

          NIL            

5        Resignations, Terminations and Nominations

 

5.1     Resignations :   Rob Lindsay

5.2     Terminations:    NIL

5.3     Nominations :    John Bonson – Received Paperwork

Discussion ensued in regards to New Local Authority Policy including process for new nominations.  If a vacancy exists there will be a 21 day advertising period for all members of community to be aware and have an opportuniy to apply.  This will then be presented at next meeting for endorsment .

 

 

 

 

 

5.1.1 Motion : Local Authority Accepts Resignation from Robert Lindsay

Motion: Local Authority accept resignation from Robert Lindsay

 

Moved:           Local Authority Member Pat Hollowood

Seconded:     Local Authority Member Brian Muir

Resolution:    Carried

 

 

6        Call for Items of GENERAL Business

         

6.1     Vet Visit on 24th November

6.2     Road Signs in Nauiyu

6.3     Garage Workshop in Nauiyu

 

7        Invitation for Deputations to Present/Speak

         

Nil

 

8        Confirmation of PREVIOUS Minutes

 

8 .1

Confirmation of Previous Minutes

 

Motion:

That the Daly River Local Authority:

A.      Receive and note this report.

 

B.  Accept the minutes from the Daly River Local Authority meeting on 9 June 2021 as a true record of the meeting

 

C.  Accept the minutes from the Daly River Local Authority meeting on 4 August 2021 as a true record of the meeting

Council Resolution

 

Moved:         Local Authority Member Nicole Salzgeber

Seconded:   Local Authority Member Mark Mullins

Resolution:  Carried

 

9        Incoming and outgoing Correspondence

 

          Nil

 

 

 

 

10      Business Arising form Previous Minutes

 

10.1 Community Operations Manager provided update on projects

 

10.2    Pool shade cover for half hard roof shade structure at the pool.  Discussion on the

  process to transfer funds to GRAC – Manager of Executive Services will follow up.

  Council has noted the owner of asset will be responsible for ongoing maintenance.

 

11      Reports

 

11.1   LocalAuthority Reports

          Discussion took place about the “NT Strategic Water Plan Directions Paper” and all agreed this is an important issue which will have a direct affect on all community members in and around Daly River affecting our lifestyle if water is affected adversely.

DRLA to submit letter of concern to Council for submission.  Concluded to encourage members of community to write their own letters before 4th February deadline. GRAC agreed to get involved via various means including submitting letter and to encourage members of public to write and to also address water issue awareness via media and social media, etc.

 

11.1.1

NT Strategic Water Plan Directions Paper

 

Motion:

 

That the Daly River Local Authority:

A.        Receive and note this report.

Provide feedback to Regional Office in writing to be included in Council’s submission regarding the NT Strategic Water Plan.

 

 Motion

 

Moved:         Local Authority Member Pat Hollowood

Seconded:    Local Authority Member Nicole Salzgeber

Resolution:   Carried

 

 

11.2   Finance Reports

          Council Operations Manager (COM) gave an overview on Finance Report reported an underspend for the quarter.

Peter Moyle raised the question – How much of underspend for Fleet and Equipment, went back to Council to specifically upgrade Nauiyu’s outdated fleet and equipment?  He also raised concerns for Occupational Health and Safety in regard to outdated equipment.

Director of Council Operations responded that VDRC are currently in the process of ‘redoing’ entire fleet particularly for OHS reasons.

COM concluded we have approximatley $18,000 to spend.

11.2.1

Daly River Local Authority Financial Report

 

Motion:

That the Daly River Local Authority:

 

A.        Receive and note this report.

Moved:         Local Authority Member Peter Moyle

Seconded:   Local Authority Member Nicole Salzgeber

Resolution:  Carried

 

 

 

11.3   Council Service Manager’s Reports

Questions from Chair,  “Is Covid Check App in use ?”  Answer:  Yes

The question was raised on when will garbage truck be back in use.  COM advised that we are currently awaiting parts to complete repairs.  In the meantime a contractor has been conducting weekly rubbish collection.

A new fence has been erected near the tip-face.  Discusion on dump ensued regarding Longterm Viability Of Dump and potential Waste Transfer Station and a local recycling program.

         

11.3.1

Nauiyu Community Report

 

Motion:

That the Daly River Local Authority:

 

A.      Receive and note this report.

 

Moved:         Local Authority Member Peter Moyle

Seconded:   Local Authority Member Mark Mullins

Resolution:  Carried

 

11.4   Governance Reports

          Manager of Executive Services spoke of Draft Local Authority policy and requested any feedback about the changes and new requirements.

 

11.4.1

Draft Local Authority Policy 1.1.10

 

Motion:

That the Daly River Local Authority:

 

A.      Receive and note this report.

         B.     Submit feedback discussed at the meeting regarding the

                  Local Authority Policy (1.1.10)

 

Moved:          Local Authority Member Pat Hollowood

Seconded:    Local Authority Member Nicole Salzgebber

Resolution:  Carried

 

 

 

 

 

12      Questions from the Public

         

Nil

 

13      General Business

13.1  Bi Annual Veterinary Service to Daly River

MOTION:

That the Daly River Local Authority approve the expenditure of up to $3000 for the bi- annual veterinary service to Daly River

 

Moved:          Local Authority Member Peter Moyle

Seconded:    Local Authority Member Brian Muir

Resolution:   Carried

 

 

13.2 Road Signs in Nauiyu

Discussion in regard whether or not any further road signs were required in Nauiyu.

Concluded further new signs required.

 

13.3  Mechanical Workshop in Nauiyu – GRAC stated that unfortunately it is not a priority at

         this stage however a garage workshop is on their list of issues to be addressed in the

         future. 

 

13.4 Wet Season Skip Bin – The success of last wet season skip bin was discussed and all

         agreed to deal with same contractor as last year.

                    

13.4.1 Council Resolution for Funding for Waste skip bin

MOTION:

For funding for up to $5000 for waste skip bins for wet season flood waste management.

 

Moved:         Local Authority Member Mark Mullins

Seconded:   Local Authority Member Robert Austral

Resolution:  Carried

 

 

13.5  Peter Moyle gave update on community unrest and subsequent damage. Furniture has

 been provided to families in need and some families have been relocated to Darwin. Peter 

 has been working with Police on the matter.

 

14      Closed Session

NIL

 

15      Next Meeting

 

Wednesday 2 February 2022

 

 

16      Meeting Close

 

The meeting terminated at 2:15 pm.

 

This page and the preceding 7 pages are the Minutes of the Meeting of Daly River Local Authority held on Wednesday,  3 November 2021.

 

 

 

 

 

 

--------------------------------------

Mr Peter Hollowood