Agenda of Kalkarindji Local Authority - Tuesday, 15 March 2022

Kalkarindji Local Authority 15 March 2022

AGENDA

Kalkarindji Local Authority Meeting

Tuesday, 15 March 2022

12:30PM

Kalkarindji Court House Building

VICTORIA DALY REGIONAL COUNCIL DISCLAIMER

No responsibility is implied or accepted by the Victoria Daly Regional Council for any act, omission or statement or intimation occurring during Council or committee meetings.

The Victoria Daly Regional Council disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council or committee meetings.

Any person or legal entity who acts or fails to act in reliance upon any statement, act or omission made in a Council or committee meeting does so at that person’s or legal entity’s own risk.

In particular and without detracting in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a licence, any statement or intimation of approval made by any member or officer of the Victoria Daly Regional Council during the Course of any meeting is not intended to be and is not taken as notice of approval from the Victoria Daly Regional Council.

The Victoria Daly Regional Council advises that anyone who has any application lodged with the Victoria Daly Regional Council shall obtain and should only rely on WRITTEN CONFIRMATION of the outcome of the application, and any conditions attaching to the decision made by the Victoria Daly Regional Council in respect of the application.

Russell Anderson

Chief Executive Officer

TABLE OF CONTENTS

1 MEETING OPENING AND WELCOME – CEO Russell Anderson

2 PresentaTion - Manager of Executive Services, Michelle Will

11.1.2 Local Authority Resources............................................................................ 9

APOINTMENT OF CHAIRPERSON AND DEPUTY CHAIRPERSON – CEO

11.1.1 Electing a Chairperson.................................................................................. 8

DECLARATION OF THE CHAIR – CEO Russell Anderson

3 ATTENDANCE and APOLOGIES

3.1...... Attendance

3.2...... Apologies / Absentees

4 Disclosure of Interest

5 Resignations, Terminations and Nominations

5.1...... Resignations

5.2...... Terminations

5.3...... Nominations

6 Call for Items of General Business

7 Invitation for Deputations to Present/Speak

8 Confirmation of Previous Minutes

Kalkarindji Local Authority - 9 November 2021................................................ 100

9 Business Arising from Previous Minutes

10 Incoming and outgoing Correspondence

10.1 Liveability Survey..................................................................................................... 5

11 Reports

11.1.... Local Authority Reports

11.2.... Finance Reports – to be tabled

11.2.1 Rates and Waste Revenue.......................................................................... 87

11.3.... Council Service Manager’s Reports

11.3.1 Kalkarindji Community Report...................................................................... 90

11.4.... Governance Reports

12 questions

13 General Business

14 Closed Session

15 NEXT MEETING - Tuesday 10 May 2022

16 MEETING CLOSED

Victoria Daly REGIONAL Council

Kalkarindji Local Authority OF 15 March 2022

Report for Agenda Item No 11.1.2

Local Authority Resources

Prepared by Michelle Will, Manager of Executive Services

PURPOSE

To provide members with relevant Northern Territory Government and Council resources to fulfil their roles and responsibilities as a local authority member.

Resources attached:

§ VDRC Local Authority Information (presentation)

§ Ministerial Guideline 1 – Local Authorities

§ Code of Conduct - Schedule 1

§ Breach of Code of Conduct Policy (LGP007)

§ VDRC Local Authority Policy (LGP026)

§ Local Authority Project Funding Guidelines

§ R17 - Local Authorities under the new Act - July 2021

§ R18 - Sections on Local Authorities - July 2021

§ Victoria Daly Strategic Plan 2020-2024

Resources available online:

§ 2021-22 Regional Plan

https://www.victoriadaly.nt.gov.au/plans-and-reports/regional-plans/

§ Local Government Act 2019, Regulations, Guidelines and other resources

https://cmc.nt.gov.au/supporting-government/local-government/local-government-act-2019

Council officer conflict of interest declaration

We the Author and Approving Officer declare we do not have a conflict of interest in relation to this matter.

Recommendations

That the Kalkarindji - Daguragu Local Authority:

A. Receive and note this report.

Attachments

1 ⇩	VDRC Local Authority Presentation 2022_Final .pdf
2 ⇩	guideline-1-local-authorities.pdf
3 ⇩	Schedule 1 - Code of conduct (8).pdf
4 ⇩	LGP007 Breach of Code of Conduct.pdf
5 ⇩	LGP026 Local Authority Policy.pdf
6 ⇩	local-authority-project-funding-guidelines.pdf
7 ⇩	R17 - Local Authorities under the new Act - July 2021.pdf
8 ⇩	R18 - Sections on Local Authorities - July 2021.pdf
9 ⇩	Victoria Daly Strategic Plan 2020-2024.pdf

Victoria Daly REGIONAL Council

Kalkarindji Local Authority OF 15 March 2022

Report for Agenda Item No 11.3.1

Kalkarindji Community Report

Prepared by Deb Bowd, A/Council Operations Manager

Visitors

Matthew Hamilton – PFES

Shane Felthan – Projects Manager, Gurindji Corp

Events and Activities

Sadly our Australia Day celebration has been cancelled. 6 positive COVID cases have been recorded in Lajamanu (as at 18 January, 2022) and we know quite a number of our community members are attending ‘Sorry’ business there. A large communal gathering would not be in the best interests of our community members.

Community Issues

There have been numerous break-ins over the Xmas and New Year period; including the home of our C.O.M. Rob Drew. Damage has been repaired. Thankfully things appear to have quietened down at the time of writing.

Staffing

Rob Drew C.O.M. is on a well-earned holiday from 21 December, 2021 to February 1, 2022. Deb Bowd is Acting C.O.M. during this time.

Ray Marks, Council Operations Team Leader voluntarily resigned and left the employment of Council on December 29, 2021. The position has been re-advertised with Scout and appears on the Council Website in the careers section.

Two casual cleaners, Shannette Victor and Dennis King have been employed and commenced with Council, Monday 17^th January, 2022. They will be responsible for the weekly cleaning of council offices, public toilets, the airport toilets/waiting area, along with the cleaning of the VOQ’s and Court room as required.

Council are pleased to announce the appointment of Simon Shoko to the position of Sport and Recreation Team Leader. Simon has a Bachelor Degree in Sports Science and extensive experience working in remote communities and third world countries. Simon, along with his partner Angie and by then, 4 week old baby, arrive at the end of February, 2022.

Core / Infrastructure Services

Local Emergency Management

Several ‘Teams’ meetings took place and are ongoing as necessary with regard to Covid-19. Safety measures were implemented in-line with protocols when a positive case was confirmed in Kalkarindji and continued throughout and during lockdown and lockout. The uptake in vaccinations is very encouraging and the wearing of masks indoors is currently mandatory.

There were 3 ‘Teams’ meetings with relation to potential flooding; discussing evacuations, muster points and resources on the ground. Mother Nature decided each time to head further west out to Kununurra, thus we are still waiting for the first decent ‘wet season’ rains to arrive.

Maintenance Building and Fixed Assets

The front façade of the council offices are in need of repair and will be refurbished and repainted in February 2022.

Animal Welfare & Control

Dr Alex Burleigh from NT Vet Services visited December 6^th – 10^th 2021 to provide the ACVS Animal Health and Control Program. This program was approved and funded by the Local Authority. A detailed report of the visit is attached.

Waste Management & Litter Control

Council rolled out new, replacement bins for each property in Kalkarindji and Daguragu. The new bins were very well received by locals.

Plant and Equipment

Gurindji Corp have taken over the RSAS program from January 1^st, 2022. The RSAS bus has been thoroughly cleaned and will be handed over to Gurindji. This will be facilitated by NIAA.

Community Services

Community Broadcasting

TEABBA (RIBS) will receive a new software and hardware upgrade on Tuesday February 1st, 2022. This will enable remote access in the future to troubleshoot any issues and a far more sophisticated set-up. Leo (Boydy) will attend online training over 3 days, week commencing January 24^th, 2022.

Recommendation

1. That Kalkarindji Local Authority receive and note this report.

Attachments

1 ⇩

ACVS Animal Health and Control Program Dec 2021.pdf

MINUTES

Kalkarindji Local Authority Meeting

Tuesday, 9 November 2021

12:30PM

Kalkarindji Court House Building

VICTORIA DALY REGIONAL COUNCIL DISCLAIMER

No responsibility is implied or accepted by the Victoria Daly Regional Council for any act, omission or statement or intimation occurring during Council or committee meetings.

Any person or legal entity who acts or fails to act in reliance upon any statement, act or omission made in a Council or committee meeting does so at that person’s or legal entity’s own risk.

Russell Anderson

Chief Executive Officer

MINUTES

Kalkarindji Local Authority Meeting

Tuesday, 9 November 2021

12:30PM

Kalkarindji Court House Building

1 Meeting Open

Chair Anne Saunders opened the meeting, the time being 12:49pm.

2 WELCOME

Chair welcomed all members and guests to the meeting and proceeded to call for attendance and apologies.

3 Attendance and Apologies

3.1 ATTENDANCE Anne Saunders (Chair)

Rob Roy

Michael George

Kylie Rowbottom

Pamela Morris

Angela Berd

Simeon Long

Leah Leaman

Councillor Georgina Macleod

3.2 APOLOGIES Simeon Long

STAFF ATTENDANCE

Council Operations Manager Robert Drew

A/Council Operations Assistant Manager Jane Keegan (minute taker 1)

Director of Council Operations Matthew Cheminant (via zoom)

Manager of Executive Services Michelle Will (minute taker 2) (via zoom)

GUEST ATTENDANCE

Department of the Chief Minister & Cabinet Amanda Haigh

4 Disclosure of INTEREST

Nil

5 Resignations, Terminations and Nominations

5.1 Resignations – NIL

5.2 Terminations – NIL

5.3 Nominations - Cassandra Algy

A nomination for Cassandra Algy has been received. The nomination will be considered following a 21 days notice calling for nominations to fill a vacancy.

ACTION: Council Operations Manager (COM) and Manager of Executive Services (MES) to publish the notice calling for nominations to fill two vacancies on the Kalkarindji / Daguragu Local Authority.

6 Call for Items of GENERAL Business

Chair called for items of general business. The following items were raised are will be discussed when the meeting reaches agenda item 13 General Business.

Member Item

Councillor Macleod Sport and Recreation
Councillor Macleod Update on pathway project
Chair Anne Saunders UHF Booster
COM Public Telephone
COM Roadworks flooding

7 regular updates and invitation for guests to speak

7.1 KALKARINDJI POLICE

Kalkarindji Police provided a verbal update to the Local Authority. Constables Gary and Jaime’s postings are coming to an end. New police staff will be commencing soon. Rob Roy thanked Jaimie for their service.

7.2 COMMUNITY DEVELOPMENT PROGRAM (CDP)

Community Development Coordinator, Dallas, provided a verbal update to the Local Authority on the CDP activities in the region.

Recruitment of a CDP liaison admin officer will be advertised.
More community activities are planned for 2022.
Next year’s plans incorporate activities in Pigeon Hole.

7.3 GURINDJI ABORIGINAL CORPORATION (GAC)

Rob Roy provided a verbal update to the Local Authority on activities of Gurindji Aboriginal Corporation since the last meeting.

Housing update – eight dwelling are almost complete with two more to be established after Christmas.
GAC is looking to employ a permanent plumber to live on community.

7.4 KALKARINGI SCHOOL

Chair Anne Saunders provided a verbal update to the Local Authority on activities at the Kalkaringi School since the last meeting.

School priorities are currently being reviewed
Term three enrolment is 198
Heel program has been successful
Certificate III in Construction has been successful. Students are enjoying theory and practical aspects of the course.
Remote School Attendance Strategy program is due to end in 2021. There has not been much advice from the Federal Government about what it will look like moving forward and this is a major concern.
Site inspections have taken place.
Oval soil tests have been conducted.
Four teachers have been offered permanency.
Recruitment of one high school teacher and one grade one teacher will take place.
Target school attendance officers can issue fines to families for non-attendance.

8 Confirmation of PREVIOUS Minutes

The previous minutes of the Kalkarindji Local Authority were confirmed.

11.1.1

Confirmation of Previous Minutes

Motion:

That the Kalkarindji Local Authority:

A. Accept the minutes from the Kalkarindji - Daguragu Local Authority

Moved: Leah Leaman

Seconded: Georgina Macleod

Carried: All in favour

9 Incoming and outgoing Correspondence

INCOMING Kalkarindji Public Telephone

Discussion took place regarding a location site for a new public telephone. The Local Authority confirmed the following two options as first and second best suited for the community option 1 – Shop, option 2 - Basketball Court

10 Business Arising form Previous Minutes

Nil

11 Reports

11.1 LocalAuthority Reports

11.1.2

NT Strategic Water Plan Directions Paper

Motion:

That the Kalkarindji Local Authority:

A. Receive and note this report.

Moved: Rob Roy

Seconded: Kylie Rowbottom

Carried: All in favour

ACTION: Manager of Executive Services to look into arrangements for a NTG representative to attend a KDLA meeting to discuss the directions paper.

11.2 Finance Reports

11.2.1

Kalkarindji / Daguragu Local Authority Financial Report

Motion:

That the Kalkarindji Local Authority:

Receive and note this report.

Moved: Georgina Macleod

Seconded: Michael George

Carried: All in favour

ACTION: Request that a member of the VDRC finance team attend the next Local Authority meetiong to provide the finance update (non-ongoing)

11.3 Council Serviice Manager’s Reports

11.3.1

Kalkarindji Community Report

Motion:

A. That this report is received and noted

Moved: Rob Roy

Seconded: Leah Leaman

Carried: All in favour

11.4 Governance Reports

Manager of Executive Services provided an update and overview of the changes proposed in the draft Local Authority Policy and requested comments and/or feedback before the end of the month.

Councillor Macleod asked if video conferencing does not work can an meeting proceed. MES to follow up.

11.4.1

Draft Local Authority Policy 1.1.10

Motion:

That the Kalkarindji Local Authority:

A. Receive and note this report.

Moved: Georgina Macleod

Seconded: Pamela Morris

Carried: All in favour

ACTION: Manager of Executive Services to clarify provision regarding video conferencing (2.4.6)

11.4.2

KDLA Member Update

Motion:

That the Kalkarindji Local Authority:

Receive and note this report.

12 Questions

Nil

13 General Business

SPORT AND RECREATION

There is funding for a full time position
The staff house for sport and recreation position is currently being leased to another organisation.
The lease is coming to an end which will free up the house to allow for recruitment.

PUBLIC TOILET PATH UPDATE

Council Operations Manager provided a verbal update.
There was a delay in getting a project code.
This has now been resolved, a project code has been assigned and COM will commence requesting quotes in line with the new procurement requirements.

LOCAL FLOODING

Regarding the new roadworks
There is a two year period in which defects can be rectified.
The surveyor is assessing the issues currently presenting.

GB mOTION

The Kalkarindji Local Authority approves proposed drainage rectification work to be undertaken with all necessary approvals at the intersection of Libanangu Road and Janama Street which in turn will allow water to traverse land identified as Public Space through to the Buntine Highway as per the supplied proposed work and satellite map.

Moved: Leah Leaman

Seconded: Georgina Macleod

Carried

Member Rob Roy expressed concern about the works.

UHF BOOSTER

Chair Anne Saunders added this general business item.
A UHF booster would be useful in an emergency situation such as a flood.
Director of Operations mentioned that CDP team utilise the Active8 program to access mobile data and it has proven reliable so far.

GB MOTION

That the option of UHF Booster and programs such as Active8 be investigated further.

Moved: Rob Roy

Seconded: Angela Berd

Carried: All in favour

14 Closed Session

Nil

15 Next Meeting

Tuesday 8 February 2022

16 Meeting Close

The meeting terminated at pm.

This page and the preceding 7 pages are the Minutes of the Meeting of Kalkarindji Local Authority held on Tuesday, 9 November 2021.

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Chair Anne Saunders