Kalkarindji Local Authority                                                                     15 March 2022

 

 

 

 

 

AGENDA

 

Kalkarindji Local Authority Meeting

Tuesday,  15 March 2022

12:30PM

Kalkarindji Court House Building

 


 

 

 

VICTORIA DALY REGIONAL COUNCIL DISCLAIMER

No responsibility is implied or accepted by the Victoria Daly Regional Council for any act, omission or statement or intimation occurring during Council or committee meetings.

 

The Victoria Daly Regional Council disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council or committee meetings. 

 

Any person or legal entity who acts or fails to act in reliance upon any statement, act or omission made in a Council or committee meeting does so at that person’s or legal entity’s own risk.

 

In particular and without detracting in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a licence, any statement or intimation of approval made by any member or officer of the Victoria Daly Regional Council during the Course of any meeting is not intended to be and is not taken as notice of approval from the Victoria Daly Regional Council. 

 

The Victoria Daly Regional Council advises that anyone who has any application lodged with the Victoria Daly Regional Council shall obtain and should only rely on WRITTEN CONFIRMATION of the outcome of the application, and any conditions attaching to the decision made by the Victoria Daly Regional Council in respect of the application.

 

Russell Anderson

Chief Executive Officer

 

 

 

 


 

TABLE OF CONTENTS

 

1        MEETING OPENING AND WELCOME – CEO Russell Anderson

2        PresentaTion  - Manager of Executive Services, Michelle Will

11.1.2   Local Authority Resources............................................................................ 9

          APOINTMENT OF CHAIRPERSON AND DEPUTY CHAIRPERSON – CEO

11.1.1   Electing a Chairperson.................................................................................. 8

DECLARATION OF THE CHAIR – CEO Russell Anderson

3        ATTENDANCE and APOLOGIES

3.1...... Attendance

3.2...... Apologies / Absentees

4        Disclosure of Interest

5        Resignations, Terminations and Nominations

5.1...... Resignations

5.2...... Terminations

5.3...... Nominations

6        Call for Items of General Business

7        Invitation for Deputations to Present/Speak

8        Confirmation of Previous Minutes

Kalkarindji Local Authority - 9 November 2021................................................ 100

9        Business Arising from Previous Minutes

10      Incoming and outgoing Correspondence

10.1   Liveability Survey..................................................................................................... 5

11      Reports

11.1.... Local Authority Reports

11.2.... Finance Reports – to be tabled

11.2.1   Rates and Waste Revenue.......................................................................... 87

11.3.... Council Service Manager’s Reports

11.3.1   Kalkarindji Community Report...................................................................... 90

11.4.... Governance Reports

12      questions

13      General Business

14      Closed Session

15      NEXT MEETING - Tuesday 10 May 2022

16      MEETING CLOSED

 



Victoria Daly REGIONAL Council

Kalkarindji Local Authority OF 15 March 2022

 Report for Agenda Item No 10.1

 

Liveability Survey

Prepared by Michelle Will, Manager of Executive Services        

 

 

Recommendation

 

1.   That the Kalkarindji Daguragu Local Authority accept the correspondence

 

Attachments

1

Liveability Survey.pdf

 

  


Attachment 1

Liveability Survey.pdf

 

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Victoria Daly REGIONAL Council

Kalkarindji Local Authority OF 15 March 2022

 Report for Agenda Item No 11.1.1

 

Electing a Chairperson

Prepared by Michelle Will, Manager of Executive Services       

 

Background

The Chairperson of the Kalkarindji - Daguragu Local Authority is a position that requires dedication and passion. The Chairperson is entitled to an increased sitting fee amount. Chairperson duties include:

§ Checking there is a quorum

§ Declaring the meeting open and closed

§ Receiving and noting apologies

§ Working with the CEO or Council staff to set the agenda

§ Announcing agenda items

§ Keeping the meeting on track

 

Policy implications

Local Authority Policy (LGP026)

2.4.11 Each local authority must appoint a Chairperson for a period of no less than six (6) months and no more than twelve (12) months by resolution of the local authority.

 

Budget implications

Eligible members of local authorities are entitled to the respective local authority payment for each local authority meeting or provisional meeting they attend:

(a) for an eligible chairperson – 143 revenue units;

(b) for other eligible members – 107 revenue units.

 

Council officer conflict of interest declaration

We the Author and Approving Officer declare we do not have a conflict of interest in relation to this matter.

 

Recommendations

1.   That the Kalkarindji Local Authority nominates a Chairperson for a period of:

A.      Six (6) months

B.      Twelve (12) months

 

2.   That the Kalkarindji - Daguragu Local Authority undertake a secret ballot for the position of Chairperson and Deputy Chairperson

 

3.   That the Kalkarindji - Daguragu Local Authority appoint [enter name] as Chairperson for a period of [enter period]

 

4.   That the Kalkarindji - Daguragu Local Authority appoint [enter name] as Deputy Chairperson for a period of [enter period]

 

Attachments

  


Victoria Daly REGIONAL Council

Kalkarindji Local Authority OF 15 March 2022

 Report for Agenda Item No 11.1.2

 

Local Authority Resources

Prepared by Michelle Will, Manager of Executive Services       

 

 

PURPOSE

To provide members with relevant Northern Territory Government and Council resources to fulfil their roles and responsibilities as a local authority member.

 

Resources attached:

§ VDRC Local Authority Information (presentation)

§ Ministerial Guideline 1 – Local Authorities

§ Code of Conduct - Schedule 1

§ Breach of Code of Conduct Policy (LGP007)

§ VDRC Local Authority Policy (LGP026)

§ Local Authority Project Funding Guidelines

§ R17 - Local Authorities under the new Act - July 2021

§ R18 - Sections on Local Authorities - July 2021

§ Victoria Daly Strategic Plan 2020-2024

 

Resources available online:

§ 2021-22 Regional Plan

https://www.victoriadaly.nt.gov.au/plans-and-reports/regional-plans/

§ Local Government Act 2019, Regulations, Guidelines and other resources

https://cmc.nt.gov.au/supporting-government/local-government/local-government-act-2019

 

 

Council officer conflict of interest declaration

We the Author and Approving Officer declare we do not have a conflict of interest in relation to this matter.

 

Recommendations

That the Kalkarindji - Daguragu Local Authority:

A.      Receive and note this report.

 

Attachments

1

VDRC Local Authority Presentation 2022_Final .pdf

 

2

guideline-1-local-authorities.pdf

 

3

Schedule 1 - Code of conduct (8).pdf

 

4

LGP007 Breach of Code of Conduct.pdf

 

5

LGP026 Local Authority Policy.pdf

 

6

local-authority-project-funding-guidelines.pdf

 

7

R17 - Local Authorities under the new Act - July 2021.pdf

 

8

R18 - Sections on Local Authorities - July 2021.pdf

 

9

Victoria Daly Strategic Plan 2020-2024.pdf

 

  


Attachment 1

VDRC Local Authority Presentation 2022_Final .pdf

 



























Attachment 2

guideline-1-local-authorities.pdf

 

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Attachment 3

Schedule 1 - Code of conduct (8).pdf

 

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Attachment 4

LGP007 Breach of Code of Conduct.pdf

 

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Attachment 5

LGP026 Local Authority Policy.pdf

 

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Attachment 6

local-authority-project-funding-guidelines.pdf

 

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Attachment 7

R17 - Local Authorities under the new Act - July 2021.pdf

 

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Attachment 8

R18 - Sections on Local Authorities - July 2021.pdf

 

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Attachment 9

Victoria Daly Strategic Plan 2020-2024.pdf

 

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Victoria Daly REGIONAL Council

Kalkarindji Local Authority OF 15 March 2022

 Report for Agenda Item No 11.2.1

 

Rates and Waste Revenue

Prepared by Jackson Bernard, Senior Accountant       

 

 

 

Recommendation

That the Kalkarindji Local Authority:

A.      Receive and note the Rates and Waste Revenue Charges report.

 

Attachments

1

Rates and Waste Charges Revenue - VDRC.pdf

 

  


Attachment 1

Rates and Waste Charges Revenue - VDRC.pdf

 

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Victoria Daly REGIONAL Council

Kalkarindji Local Authority OF 15 March 2022

 Report for Agenda Item No 11.3.1

 

Kalkarindji Community Report

Prepared by Deb Bowd, A/Council Operations Manager       

 

 

Visitors

 

Matthew Hamilton – PFES

Shane Felthan – Projects Manager, Gurindji Corp

 

Events and Activities

 

Sadly our Australia Day celebration has been cancelled.  6 positive COVID cases have been recorded in Lajamanu (as at 18 January, 2022) and we know quite a number of our community members are attending ‘Sorry’ business there.  A large communal gathering would not be in the best interests of our community members.

 

Community Issues

 

There have been numerous break-ins over the Xmas and New Year period; including the home of our C.O.M. Rob Drew. Damage has been repaired. Thankfully things appear to have quietened down at the time of writing.

 

Staffing

 

Rob Drew C.O.M. is on a well-earned holiday from 21 December, 2021 to February 1, 2022.  Deb Bowd is Acting C.O.M. during this time.

 

Ray Marks, Council Operations Team Leader voluntarily resigned and left the employment of Council on December 29, 2021.  The position has been re-advertised with Scout and appears on the Council Website in the careers section. 

 

Two casual cleaners, Shannette Victor and Dennis King have been employed and commenced with Council, Monday 17th January, 2022.  They will be responsible for the weekly cleaning of council offices, public toilets, the airport toilets/waiting area, along with the cleaning of the VOQ’s and Court room as required.

 

Council are pleased to announce the appointment of Simon Shoko to the position of Sport and Recreation Team Leader.  Simon has a Bachelor Degree in Sports Science and extensive experience working in remote communities and third world countries.  Simon, along with his partner Angie and by then, 4 week old baby, arrive at the end of February, 2022.

 


Core / Infrastructure Services

 

 

Local Emergency Management

Several ‘Teams’ meetings took place and are ongoing as necessary with regard to Covid-19.  Safety measures were implemented in-line with protocols when a positive case was confirmed in Kalkarindji and continued throughout and during lockdown and lockout.  The uptake in vaccinations is very encouraging and the wearing of masks indoors is currently mandatory.

 

There were 3 ‘Teams’ meetings with relation to potential flooding; discussing evacuations, muster points and resources on the ground.  Mother Nature decided each time to head further west out to Kununurra, thus we are still waiting for the first decent ‘wet season’ rains to arrive.

 

Maintenance Building and Fixed Assets

The front façade of the council offices are in need of repair and will be refurbished and repainted in February 2022.

 

Animal Welfare & Control

Dr Alex Burleigh from NT Vet Services visited December 6th – 10th 2021 to provide the ACVS Animal Health and Control Program. This program was approved and funded by the Local Authority.  A detailed report of the visit is attached.

 

Waste Management & Litter Control

Council rolled out new, replacement bins for each property in Kalkarindji and Daguragu.  The new bins were very well received by locals. 

 

Plant and Equipment

Gurindji Corp have taken over the RSAS program from January 1st, 2022.  The RSAS bus has been thoroughly cleaned and will be handed over to Gurindji. This will be facilitated by NIAA.

 

Community Services

 

          Community Broadcasting

TEABBA (RIBS) will receive a new software and hardware upgrade on Tuesday February 1st, 2022.    This will enable remote access in the future to troubleshoot any issues and a far more sophisticated set-up.  Leo (Boydy) will attend online training over 3 days, week commencing January 24th, 2022. 

 

 

Recommendation

 

1.   That Kalkarindji Local Authority receive and note this report.

 

Attachments

1

ACVS Animal Health and Control Program Dec 2021.pdf

 

  


Attachment 1

ACVS Animal Health and Control Program Dec 2021.pdf

 

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MINUTES

Kalkarindji Local Authority Meeting

Tuesday,  9 November 2021

 12:30PM

 Kalkarindji Court House Building


 

 

VICTORIA DALY REGIONAL COUNCIL DISCLAIMER

No responsibility is implied or accepted by the Victoria Daly Regional Council for any act, omission or statement or intimation occurring during Council or committee meetings.

 

The Victoria Daly Regional Council disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council or committee meetings. 

 

Any person or legal entity who acts or fails to act in reliance upon any statement, act or omission made in a Council or committee meeting does so at that person’s or legal entity’s own risk.

 

In particular and without detracting in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a licence, any statement or intimation of approval made by any member or officer of the Victoria Daly Regional Council during the Course of any meeting is not intended to be and is not taken as notice of approval from the Victoria Daly Regional Council. 

 

The Victoria Daly Regional Council advises that anyone who has any application lodged with the Victoria Daly Regional Council shall obtain and should only rely on WRITTEN CONFIRMATION of the outcome of the application, and any conditions attaching to the decision made by the Victoria Daly Regional Council in respect of the application.

 

 

 

 

 

Russell Anderson

Chief Executive Officer

 

 

 

 

 


 

MINUTES

 Kalkarindji Local Authority Meeting

 Tuesday,  9 November 2021

 12:30PM

Kalkarindji Court House Building

           

1        Meeting Open

 

          Chair Anne Saunders opened the meeting, the time being 12:49pm.

 

2        WELCOME

 

Chair welcomed all members and guests to the meeting and proceeded to call for attendance and apologies.

 

3        Attendance and Apologies

 

3.1     ATTENDANCE                                        Anne Saunders (Chair)

                                                                            Rob Roy

                                                                            Michael George

                                                                            Kylie Rowbottom

                                                                            Pamela Morris

                                                                            Angela Berd

                                                                            Simeon Long

                                                                            Leah Leaman

                                                                            Councillor Georgina Macleod

                                              

3.2     APOLOGIES                                            Simeon Long

 

STAFF ATTENDANCE

Council Operations Manager                             Robert Drew

A/Council Operations Assistant Manager          Jane Keegan (minute taker 1)

Director of Council Operations                           Matthew Cheminant (via zoom)

Manager of Executive Services                         Michelle Will (minute taker 2) (via zoom)

 

GUEST ATTENDANCE

Department of the Chief Minister & Cabinet      Amanda Haigh

 

 

 

4        Disclosure of INTEREST

 

Nil

 

5        Resignations, Terminations and Nominations

 

5.1     Resignations – NIL

5.2     Terminations – NIL

5.3     Nominations  - Cassandra Algy  

A nomination for Cassandra Algy has been received. The nomination will be considered following a 21 days notice calling for nominations to fill a vacancy.

ACTION: Council Operations Manager (COM) and Manager of Executive Services (MES) to publish the notice calling for nominations to fill two vacancies on the Kalkarindji / Daguragu Local Authority.

 

6        Call for Items of GENERAL Business

 

Chair called for items of general business. The following items were raised are will be discussed when the meeting reaches agenda item 13 General Business.

                   Member                                 Item

 

7        regular updates and invitation for guests to speak

 

7.1    KALKARINDJI POLICE

Kalkarindji Police provided a verbal update to the Local Authority. Constables Gary and Jaime’s postings are coming to an end. New police staff will be commencing soon. Rob Roy thanked Jaimie for their service.

 

7.2    COMMUNITY DEVELOPMENT PROGRAM (CDP)

Community Development Coordinator, Dallas, provided a verbal update to the Local Authority on the CDP activities in the region.

 

 

7.3    GURINDJI ABORIGINAL CORPORATION (GAC)

Rob Roy provided a verbal update to the Local Authority on activities of Gurindji Aboriginal Corporation since the last meeting.

 

7.4    KALKARINGI SCHOOL

Chair Anne Saunders provided a verbal update to the Local Authority on activities at the Kalkaringi School since the last meeting.

 

8        Confirmation of PREVIOUS Minutes

The previous minutes of the Kalkarindji Local Authority were confirmed.

11.1.1

Confirmation of Previous Minutes

 

Motion:

That the Kalkarindji Local Authority:

A.    Accept the minutes from the Kalkarindji - Daguragu Local Authority

Moved: Leah Leaman

Seconded: Georgina Macleod

Carried: All in favour

 

9        Incoming and outgoing Correspondence

 

INCOMING         Kalkarindji Public Telephone

Discussion took place regarding a location site for a new public telephone. The Local Authority confirmed the following two options as first and second best suited for the community option 1 – Shop, option 2 - Basketball Court 

 

10      Business Arising form Previous Minutes

Nil

 

11      Reports

 

11.1   LocalAuthority Reports

11.1.2

NT Strategic Water Plan Directions Paper

 

Motion:

That the Kalkarindji Local Authority:

A.        Receive and note this report.

Moved: Rob Roy

Seconded: Kylie Rowbottom

Carried: All in favour

 

ACTION: Manager of Executive Services to look into arrangements for a NTG representative to attend a KDLA meeting to discuss the directions paper.

 

11.2   Finance Reports

11.2.1

Kalkarindji / Daguragu Local Authority Financial Report

 

Motion:

That the Kalkarindji Local Authority:

  1. Receive and note this report.

Moved: Georgina Macleod

Seconded: Michael George

Carried: All in favour

 

ACTION: Request that a member of the VDRC finance team attend the next Local Authority meetiong to provide the finance update (non-ongoing)

 

11.3   Council Serviice Manager’s Reports

11.3.1

Kalkarindji Community Report

 

Motion:

A.   That this report is received and noted

Moved: Rob Roy

Seconded: Leah Leaman

Carried: All in favour

 

11.4   Governance Reports

Manager of Executive Services provided an update and overview of the changes proposed in the draft Local Authority Policy and requested comments and/or feedback before the end of the month.

 

Councillor Macleod asked if video conferencing does not work can an meeting proceed. MES to follow up.

 

11.4.1

Draft Local Authority Policy 1.1.10

 

Motion:

That the Kalkarindji Local Authority:

A.      Receive and note this report.

Moved: Georgina Macleod

Seconded: Pamela Morris

Carried: All in favour

 

ACTION: Manager of Executive Services to clarify provision regarding video conferencing (2.4.6)

 

11.4.2

KDLA Member Update

 

Motion:

That the Kalkarindji Local Authority:

  1. Receive and note this report.

 

12      Questions

Nil

 

13      General Business

 

SPORT AND RECREATION

 

PUBLIC TOILET PATH UPDATE

 

LOCAL FLOODING

GB    mOTION

The Kalkarindji Local Authority approves proposed drainage rectification work to be undertaken with all necessary approvals at the intersection of Libanangu Road and Janama Street which in turn will allow water to traverse land identified as Public Space through to the Buntine Highway as per the supplied proposed work and  satellite map.

 

Moved: Leah Leaman

Seconded: Georgina Macleod

Carried

 

Member Rob Roy expressed concern about the works.

 

UHF BOOSTER

GB    MOTION

That the option of UHF Booster and programs such as Active8 be investigated further.

 

Moved: Rob Roy

Seconded: Angela Berd

Carried: All in favour

 

14      Closed Session

Nil

15      Next Meeting

Tuesday 8 February 2022

16      Meeting Close

The meeting terminated at pm.

 

This page and the preceding 7 pages are the Minutes of the Meeting of Kalkarindji Local Authority held on Tuesday,  9 November 2021.

 

 

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Chair Anne Saunders