MINUTES

Ordinary Meeting of Council

Tuesday,  22 February 2022

 09:00am

 Regional Office - 29 Crawford Street, Katherine


 

 

VICTORIA DALY REGIONAL COUNCIL DISCLAIMER

No responsibility is implied or accepted by the Victoria Daly Regional Council for any act, omission or statement or intimation occurring during Council or committee meetings.

 

The Victoria Daly Regional Council disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council or committee meetings. 

 

Any person or legal entity who acts or fails to act in reliance upon any statement, act or omission made in a Council or committee meeting does so at that person’s or legal entity’s own risk.

 

In particular and without detracting in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a licence, any statement or intimation of approval made by any member or officer of the Victoria Daly Regional Council during the Course of any meeting is not intended to be and is not taken as notice of approval from the Victoria Daly Regional Council. 

 

The Victoria Daly Regional Council advises that anyone who has any application lodged with the Victoria Daly Regional Council shall obtain and should only rely on WRITTEN CONFIRMATION of the outcome of the application, and any conditions attaching to the decision made by the Victoria Daly Regional Council in respect of the application.

 

 

 

 

 

Russell Anderson

Chief Executive Officer

 

 

 

 

 


 

MINUTES

 Ordinary Meeting of Council

 Tuesday,  22 February 2022

 09:00am

Regional Office - 29 Crawford Street, Katherine

           

MEETING OPENED

 

The meeting opened the time being 09:04 am  

 

PERSONS PRESENT

ELECTED MEMBERS PRESENT

Mayor (Chair)                                                     Brian Pedwell

Deputy Mayor                                                     Shirley Garlett

Councillor                                                           Georgina Macleod

Councillor                                                           Yvette Williams

Councillor                                                           Andrew McTaggart

 

STAFF PRESENT

Chief Executive Officer                                      Russell Anderson

Director of Operations                                        Matthew Cheminant

Director of Corporate Services                          Trudy Braun

Manager of Executive Services                         Michelle Will (minute taker)

Executive Services Officer                                Rupak Halwai

Timber Creek COM                                           Jocelyn Moir  

 

GUESTS

Sian Powell                                                                  Australian Electoral Commission

Christine Francis                                                          Australian Electoral Commission

 

 

APOLOGIES AND LEAVE OF ABSENCE

 

Nil

 

DISCLOSURES OF INTEREST – COUNCILLORS AND STAFF

 

Deputy Mayor Shirley Garlett declared a conflict of interest for supplementary confidential item ‘Local Authority Nominations’. The nature of the conflict is that one Timber Creek nominee is a close family member.

 

CONFIRMATION OF MINUTES

 

Minutes of the Ordinary Council Meeting held on 28 January 2022

024/2022RECOMMENDATION:

 

That the minutes be taken as read and be accepted as a true record of the Meeting.

 

Page 14/18.2 – add ‘ discussion included Purple House who deliver mobile dialysis’

Page 14/18.2 – update point to reflect general discussion about education

Update comment to ‘adjourned’ rather than ‘broke’ throughout minutes (p. 9, 10,

13.

 

Moved: Cr. Macleod

Seconded: Cr. Garlett

Resolution: Carried

 

 

Minutes of the Special Ordinary Council Meeting held on 11 February 2022

025/2022RECOMMENDATION:

 

That the minutes be taken as read and be accepted as a true record of the Meeting.

 

Moved: Cr. Macleod

Seconded: Cr. Williams

Resolution: Carried

 

Action Item: Senior Finance Accountant to action resolution 023/2022 – allocation of $31,762.50 from reserve funds, for March/April budget review.

 

CALL FOR ITEMS OF GENERAL BUSINESS

 

march meeting dates

 

councillor williams – powerwater grant opportunity

 

deputy mayor – timber creek round-up

 

deputy mayor – walga conference

 

councillor mctaggart – wooliana road

 

councillor macleod – kalkarindji daguragu update

 

councillor macleod – disaster relief fund

 

mayor pedwell – northern territory risk reduction program

 

 

MAYORAL REPORT

 

Meetings attended since the last OCM:

§  Meeting with Green Rivers Aboriginal Corporation General Manager, Wayne Buckley. Councillor McTaggart was also in attendance.

§  Meeting with Sun Cable. Councillor Williams was also in attendance.

§  Meeting with Jake Quinlivan and Amanda Haigh from the Department of the Chief Minister and Cabinet.

§  Meeting with CouncilBIZ.

Mayor Pedwell was on interview panel for:

§  Grants Manager position

§  Timber Creek Council Operations Assistant Manager position

 

Moved: Cllr McTaggart

Seconded: Cllr Macleod

Resolution: Carried

 

CEO REPORT

 

Cr Shirley Garlett left the meeting, the time being 09:38 AM

Cr Shirley Garlett returned to the meeting, the time being 09:40 AM

 

1)

CEO Report

026/2022

Motion:

A.   That this report is received and noted

 

Moved: Cr. McTaggart

Seconded: Cr. Macleod

Resolution: Carried

 

REPORTS TO COUNCIL

 

Director of Corporate Services provided an update to Council.

 

2)

Monthly Finance Report-January 2022

027/2022

Motion:

A.   That this report is received and noted

 

Moved: Cr. Garlett

Seconded: Cr. McTaggart

Resolution: Carried

 

Action Item: Local Authority funding to be included in Council Operations finance reports

 

PRESENTATION – AUSTRALIAN ELECTORAL COMMISSION (AEC)

Australian Electoral Commission delegates, Sian Powell and Christine Francis, joined the meeting via Microsoft Teams, the time being 10:00am.

Items discussed

§  Upcoming elections

§  Remote teams deployment

§  Alternative models discussed, including polling via postal votes

§  Exceptions will be considered for circumstances where preferred method is not achievable

§  Preferred method ‘on the ground delivery’

§  AEC is promoting long term partnerships

§  Mayor Pedwell – process requires interpreters at polling booths

§  AEC recognises that improvements are vital

§  AEC recognises that it may seem that these issues are only highlighted prior to elections

 

The meeting adjourned for morning tea, the time being 10:30am

The meeting resumed, the time being 10:54am

 

 

 

4)

Policy changes to be noted

028/2022

Motion:

A.   That this report is received and noted

 

Moved: Cr. McTaggart

Seconded: Cr. Garlett

Resolution: Carried

 

5)

New Policies to be adopted

029/2022

Motion:

A.   That this report is received and noted

B.   Polices are adopted

·    LGP016 Rate Concession

·    LGP022 Confidential Information Policy

·    LGP023 Extra Meeting Allowance Policy

 

Moved: Cr. Macleod

Seconded: Cr. Garlett

Resolution: Carried

 

6)

Festivals and Events

030/2022

Motion:

A.   That this report is received and noted

B.   That Council resolve that all festivals and events have a volunteer committee to organise made up of volunteers and staff.

C.  That all insurance documentation is sent through to the Director of Corporate Service.

D.  That all risk assessments and Covid 19 Safety Plans are sent through to the Director of Corporate Services and Director of Council Operations. 

 

Moved: Cr. McTaggart

Seconded: Cr. Williams

Resolution: Carried

 

7)

Operations Report

031/2022

Motion:

A.   That this report is received and noted

 

Moved: Cr. McTaggart

Seconded: Cr. Macleod

Resolution: Carried

 

8)

Community Services - Aged Care Quarterly Report

032/2022

Motion:

A.   That this report is received and noted

B.   That Victoria Daly Regional Council as an aged care provider, apply on behalf of our eligible aged care workers for the ‘Aged Care Workforce Bonus’, in recognition of the significant commitment they have made to the care of our aged care clients on community during the pandemic.  

 

Moved: Cr. McTaggart

Seconded: Cr. Williams

Resolution: Carried

 

9)

NDIS Program - Quarterly Report

033/2022

Motion:

A.   That this report is received and noted

 

Moved: Cr. McTaggart

Seconded: Cr. Garlett

Resolution: Carried

 

10)

NDIS Audit

034/2022

Motion:

A.   That this report is received and noted

 

Moved: Cr. Garlett

Seconded: Cr. McTaggart

Resolution: Carried

 

Action Item: Aged Care & NDIS Audit to be conducted every six months by external provider

 

3)

Fees and Charges review

035/2022

Motion:

A.   That this report is received and noted

B.   That Council approves the hire costs for push mowers and brush cutters and rates for Supervisor, Skilled, Semi-Skilled and Unskilled labour (below) be included in the 2021/2022 Fees and Charges contained within the Victoria Daly Regional Council Regional Plan:

Labour                                                      Inc GST

§ Unskilled Labour                      Hour           $91.60       

§ Semi-Skilled Labour                Hour           $140.30     

§ Skilled Labour                          Hour           $186.55     

§ Supervisor                                Hour           $234.60     

 

Moved: Cr. Macleod

Seconded: Cr. Williams

Resolution: Carried

 

12)

Amendments to LGP025 VDRC Delegation Manual 2021-2025

036/2022

Motion:

A.   That this report is received and noted

B.   That the amended LGP025 VDRC Delegation Manual 2021-2025 be adopted, with the following additional amendment:

§  p.9) ‘approve requests for filling positions within approved structure (within budget)

§  Mayor to be added to delegation schedule (p.27) in the Regional Managers bracket ($10,000)

 

Moved: Cr. Garlett

Seconded: Cr. McTaggart

Resolution: Carried

 

19)

Action Items Report

037/2022

Motion:

A.   That this report is received and noted

 

Moved: Cr. McTaggart

Seconded: Cr. Macleod

Resolution: Carried

 

Add Amanbidji to AI 374/2020

 

18)

Correspondence Report

038/2022

Motion:

 

A.   That Council accept the correspondence

 

Moved: Cr. Garlett

Seconded: Cr. McTaggart

Resolution: Carried

 

The meeting adjourned for lunch, the time being 12:04pm

The meeting resumed, the time being 01:10pm

 

Timber Creek Council Operations Manager joined the meeting, the time being 01:12pm to discuss item 11.

 

11)

Upgrade to Stage in Timber Creek

039/2022

Motion:

A.   That this report is received and noted

B.   That Council approve utilising Timber Creek Local Authority funding for the Timber Creek Stage Upgrade.

 

Moved: Cr. Garlett

Seconded: Cr. Macleod

Resolution: Carried

 

GENERAL BUSINESS

 

040/2022GB-20220222-1      March Meeting Dates

That Council amend the March meeting dates as follows:

28/3/21 (Monday) Travel day (all program managers and COMS to attend workshop)

29/3/21 (Tuesday) Workshop – Risk Matrix (James from JLT)

30/3/21 (Wednesday) ARM + Briefing day

31/3/21 (Thursday) OCM

 

Moved: Cr. Garlett

Seconded: Cr. Macleod

Resolution: Carried

 

Action Item – Governance Manager to print A3 copies of risk matrix

 

GB-20220222-2  Grant Opportunity - Councillor Yvette Williams

Discussions will take place with Contracts Manager and Pine Creek Council Operations Manager.

 

GB-20220222-3  Timber Creek Round-Up - Councillor Shirley Garlett

11-02-2022 – Deputy Mayor met with Chairperson of NWA, and Deputy CEO of NWA. Discussions took place regarding wheelie bins, street lights and airstrip (airstrip will be dealt with following the wet season).

Regular meetings will be arranged for ongoing follow up.

 

Deputy Mayor suggested Local Authority induction packs for Local Authorities.

 

GB-20220222-4  WALGA Conference  - Councillor Shirley Garlett

Deputy Mayor addressed Council regarding the WALGA conference.

After recognising the need for young women in the Timber Creek region, Deputy Mayor would like to develop a strategy to assist in this space.

 

Deputy Mayor is seeking support from Council to attend the WALGA workshop.

 

041/2022That Council approves Deputy Mayor Shirley Garlett attend the WALGA Conference at Airlie Beach from 1-3 March 2022

 

Moved: Cr. McTaggart

Seconded: Cr. Pedwell

Resolution: Carried

 

GB-20220222-5  Wooliana Road  - Councillor Andrew McTaggart

Action Item: Council request a follow up on discussion with Dheran Young at previous Council meeting regarding Lot 2 Wooliana Road. Follow up with a letter to either Dheran Young, or Minister Paech (copy other).

 

 

GB-20220222-6  Kalkarindji - Daguragu Update  - Councillor Georgina Macleod

Councillor Macleod provided an update to Council regarding Covid-19 within the community.

 

Councillor acknowledged a donation of 33 mattresses.

 

GB-20220222-7  Disaster Relief Fund  - Councillor Georgina Macleod

Councillor requested clarification on the disaster relief funding arrangements.

 

Action Item: A paper to be circulated out of session to Council regarding the Disaster Relief Funding

 

GB-20220222-8  LGANT Motion regarding Postal Services  - Councillor Georgina Macleod

042/2022Motion: That LGANT seek an improvement in the viability of Regional Councils delivering postal services to regional and remote communities.

 

Moved: Cr. Macleod

Seconded: Cr. Garlett

Resolution: Carried

 

 

GB-20220222-9  Northern Territory Risk Reduction Program  - Councillor Brian Pedwell

CEO Anderson provided a verbal update to Council. The program requires a contribution from Council. General Business item was noted.

 

The meeting adjourned for afternoon tea, the time being 02:03pm

The meeting resumed, the time being 02:24pm

 

CLOSE OF ORDINARY COUNCIL MEETING – MOVE TO CONFIDENTIAL

RECOMMENDATION:

 

Members of the press and public to be excluded from the meeting of the Closed Session and access to the correspondence and reports relating to the items considered during the course of the Closed Session be withheld. This action is taken in accordance with Section 65(2) of the Local Government Act, 2019 as the items listed come within the following provisions:-

 

Moved: Cr. McTaggart

Seconded: Cr Macleod

Resolution: Carried

 

 

12      Progress Report on Grant Applications - The report will be dealt with under Section 99 of the Local Government Act 2019 (NT) where meetings of Council are to be closed where confidential business is being considered. Pursuant to regulation 51(1) (civ) of the Local Government (General) Regulations 2021, this report contains information that would, if publicly disclosed, subject to subregulation (3) – prejudice the interests of the council or some other person;.

13      Funding for construction of permanent VDRC regional office - The report will be dealt with under Section 99 of the Local Government Act 2019 (NT) where meetings of Council are to be closed where confidential business is being considered. Pursuant to regulation 51(1) (civ) of the Local Government (General) Regulations 2021, this report contains information that would, if publicly disclosed, subject to subregulation (3) – prejudice the interests of the council or some other person;.

20      Local Government Priority Infrastructure grant, Yarralin staff housing project, interim acquittal and endorsement of variation request - The report will be dealt with under Section 99 of the Local Government Act 2019 (NT) where meetings of Council are to be closed where confidential business is being considered. Pursuant to regulation 51(1) (civ) of the Local Government (General) Regulations 2021, this report contains information that would, if publicly disclosed, subject to subregulation (3) – prejudice the interests of the council or some other person;.

21      Local Authority Nominations - The report will be dealt with under Section 99 of the Local Government Act 2019 (NT) where meetings of Council are to be closed where confidential business is being considered. Pursuant to regulation 51(1) (civ) of the Local Government (General) Regulations 2021, this report contains information that would, if publicly disclosed, subject to subregulation (3) – prejudice the interests of the council or some other person;.

Deputy Mayor left the meeting due to a conflict of interest, the time being 03:35pm. The conflict being that one nominee is a close family member.

Deputy Mayor returned to the meeting, the time being 03:42pm

14      Draft Burial & Cremation Bill - The report will be dealt with under Section 99 of the Local Government Act 2019 (NT) where meetings of Council are to be closed where confidential business is being considered. Pursuant to regulation 51(1) (cii) (cii) of the Local Government (General) Regulations 2021, this report contains information that would, if publicly disclosed, be likely to prejudice the maintenance or administration of the law; AND information that would, if publicly disclosed, prejudice the maintenance or administration of the law; or.

14)

Draft Burial & Cremation Bill

 

Motion:

A.   That this report is received and noted

 

 

COUNCILLOR MACLEOD PUT FORWARD MOTION B

053/2022

B. The draft Burial and Cremation Bill (2022) is unworkable and unattainable  for Regional Councils and corporations without ongoing grant funding. With fees for burial services set at the amount to cover burial alone, leaves no margin for upkeep of infrastructure, record keeping and maintenance. Since 2008, Council has never charged for the digging of graves throughout the entire VDRC footprint.

Council implores that ongoing funding is provided by the Northern Territory Government to support the delivery of services as set out by the Draft Burial and Cremation Bill.

Councils are currently the only service providers on the ground that communities rely on

Moved: Cr. Macleod

Seconded: Cr. Garlett

Resolution: Carried

054/2022

That resolution [053/2022] be moved to open minutes

Moved: Cr. Macleod

Seconded: Cr. Garlett

Resolution: Carried

15      ICT Implementation Project Update - The report will be dealt with under Section 99 of the Local Government Act 2019 (NT) where meetings of Council are to be closed where confidential business is being considered. Pursuant to regulation 51(1) (ci) (ci) of the Local Government (General) Regulations 2021, this report contains information that would, if publicly disclosed, be likely to cause commercial prejudice to, or confer an unfair commercial advantage on any person; AND information that would, if publicly disclosed,cause commercial prejudice to, or confer an unfair commercial advantage on, any person; or.

16      CEO Recruitment Proposal - The report will be dealt with under Section 99 of the Local Government Act 2019 (NT) where meetings of Council are to be closed where confidential business is being considered. Pursuant to regulation 51(1) (a) (a) of the Local Government (General) Regulations 2021, this report contains information about the employment of a particular individual as a member of the staff or possible member of the staff of the council that could, if publicly disclosed, cause prejudice to the individual; AND information about the employment of a particular individual as a member of the staff or possible member of the staff of the council that could, if publicly disclosed, cause prejudice to the individual.

 

CEO Anderson left the meeting while Council addressed item 16, the time being 05:06pm

 

The Ordinary meeting of Council was closed by the Mayor at 05:20pm

 

 

 

NEXT MEETING

 

The next Ordinary General Meeting of Victoria Daly Regional Council will be held 31 March 2022.

 

 

This page and the preceding 11 pages are the minutes of the Meeting of Ordinary Council held on Tuesday, 22 February 2022.

 

 

 

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Mayor Brian Pedwell