AGENDA
Ordinary Meeting of Council
Tuesday,
22 February 2022
09:00am
Regional
Office - 29 Crawford Street, Katherine
VICTORIA
DALY REGIONAL COUNCIL DISCLAIMER
No responsibility is
implied or accepted by the Victoria Daly Regional Council for any act, omission
or statement or intimation occurring during Council or committee meetings.
The Victoria Daly
Regional Council disclaims any liability for any loss whatsoever and howsoever
caused arising out of reliance by any person or legal entity on any such act,
omission or statement or intimation occurring during Council or committee
meetings.
Any person or legal
entity who acts or fails to act in reliance upon any statement, act or omission
made in a Council or committee meeting does so at that person’s or legal
entity’s own risk.
In particular and
without detracting in any way from the broad disclaimer above, in any
discussion regarding any planning application or application for a licence, any
statement or intimation of approval made by any member or officer of the
Victoria Daly Regional Council during the Course of any meeting is not intended
to be and is not taken as notice of approval from the Victoria Daly Regional
Council.
The Victoria Daly
Regional Council advises that anyone who has any application lodged with the
Victoria Daly Regional Council shall obtain and should only rely on WRITTEN
CONFIRMATION of the outcome of the application, and any conditions attaching
to the decision made by the Victoria Daly Regional Council in respect of the
application.
Russell
Anderson
Chief Executive Officer
Present
Apologies
Disclosure of interest
– Councillors and Staff
Confirmation of Minutes
Ordinary Council - 28 January 2022..................................................................... 5
Special Ordinary Council - 11
February 2022.................................................... 17
Call for Items of General
Business
Mayoral Report
CEO Update
1 CEO
Report........................................................................................................... 22
Reports to Council
2 Monthly
Finance Report-January 2022..................................................................... 23
3 Fees
and Charges review....................................................................................... 35
4 Policy
changes to be noted..................................................................................... 35
5 New
Policies to be adopted..................................................................................... 37
6 Festivals
and Events............................................................................................... 47
7 Operations
Report.................................................................................................. 49
8 Community
Services - Aged Care Quarterly Report.................................................. 51
9 NDIS
Program - Quarterly Report............................................................................ 53
10 NDIS
Audit............................................................................................................. 55
11 Upgrade
to Stage in Timber Creek........................................................................... 56
Community Reports
Local Authority
Action Sheet
Correspondence In & Out
General Business
Confidential
12 Progress
Report on Grant Applications
The report will be dealt with
under Section 99 of the Local Government Act 2019 (NT) where meetings of
Council are to be closed where confidential business is being considered.
Pursuant to regulation 51(1) (civ) of the Local Government (General)
Regulations 2021, this report contains information that would, if publicly
disclosed, subject to subregulation (3) – prejudice the interests of the
council or some other person;.
13 Funding
for construction of permanent VDRC regional office
The report will be dealt with
under Section 99 of the Local Government Act 2019 (NT) where meetings of
Council are to be closed where confidential business is being considered.
Pursuant to regulation 51(1) (civ) of the Local Government (General) Regulations
2021, this report contains information that would, if publicly disclosed,
subject to subregulation (3) – prejudice the interests of the council or
some other person;.
14 Draft
Burial & Cremation Bill
The report will be dealt with
under Section 99 of the Local Government Act 2019 (NT) where meetings of
Council are to be closed where confidential business is being considered.
Pursuant to regulation 51(1) (cii) (cii) of the Local Government (General)
Regulations 2021, this report contains information that would, if publicly
disclosed, be likely to prejudice the maintenance or administration of the law;
AND information that would, if publicly disclosed, prejudice the maintenance or
administration of the law; or.
15 ICT
Implementation Project Update
The report will be dealt with
under Section 99 of the Local Government Act 2019 (NT) where meetings of
Council are to be closed where confidential business is being considered.
Pursuant to regulation 51(1) (ci) (ci) of the Local Government (General)
Regulations 2021, this report contains information that would, if publicly
disclosed, be likely to cause commercial prejudice to, or confer an unfair
commercial advantage on any person; AND information that would, if publicly
disclosed,cause commercial prejudice to, or confer an unfair commercial
advantage on, any person; or.
16 CEO
Recruitment Proposal
The report will be dealt with
under Section 99 of the Local Government Act 2019 (NT) where meetings of
Council are to be closed where confidential business is being considered.
Pursuant to regulation 51(1) (a) (a) of the Local Government (General)
Regulations 2021, this report contains information about the employment of a
particular individual as a member of the staff or possible member of the staff
of the council that could, if publicly disclosed, cause prejudice to the
individual; AND information about the employment of a particular individual as
a member of the staff or possible member of the staff of the council that
could, if publicly disclosed, cause prejudice to the individual.
MINUTES
Ordinary Meeting of Council
Friday, 28 January 2022
09:00am
Katherine Regional Office
VICTORIA
DALY REGIONAL COUNCIL DISCLAIMER
No responsibility is
implied or accepted by the Victoria Daly Regional Council for any act, omission
or statement or intimation occurring during Council or committee meetings.
The Victoria Daly
Regional Council disclaims any liability for any loss whatsoever and howsoever
caused arising out of reliance by any person or legal entity on any such act,
omission or statement or intimation occurring during Council or committee
meetings.
Any person or legal
entity who acts or fails to act in reliance upon any statement, act or omission
made in a Council or committee meeting does so at that person’s or legal
entity’s own risk.
In particular and
without detracting in any way from the broad disclaimer above, in any
discussion regarding any planning application or application for a licence, any
statement or intimation of approval made by any member or officer of the Victoria
Daly Regional Council during the Course of any meeting is not intended to be
and is not taken as notice of approval from the Victoria Daly Regional
Council.
The Victoria Daly
Regional Council advises that anyone who has any application lodged with the
Victoria Daly Regional Council shall obtain and should only rely on WRITTEN
CONFIRMATION of the outcome of the application, and any conditions
attaching to the decision made by the Victoria Daly Regional Council in respect
of the application.
Russell
Anderson
Chief Executive Officer
MINUTES
Ordinary
Meeting of Council
Friday,
28 January 2022
09:00am
Katherine Regional
Office
The meeting opened the time
being 09:02 am
ELECTED MEMBERS PRESENT
Mayor (Chair) Brian
Pedwell
Deputy Mayor Shirley
Garlett
Councillor Georgina
Macleod
Councillor Yvette
Williams
Councillor Andrew
McTaggart
STAFF PRESENT
Chief Executive Officer Russell
Anderson
Director of Operations Matthew
Cheminant
Director Corporate Services Trudy
Braun
Manager of Executive Services Michelle
Will (minute taker)
Executive Services Officer Rupak
Halwai
GUESTS
Member for Daly Dheran
Young
NIAA Patrick
Flemming (via Video Conference)
NIAA Stephen
Wenzel (via Video Conference)
NIAA Dianna
Ross
NIAA Leah
Andrews
APOLOGIES
AND LEAVE OF ABSENCE
Nil
DISCLOSURES
OF INTEREST – COUNCILLORS AND STAFF
There
were no declarations of interest at this meeting.
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Minutes of the Ordinary
Council Meeting held on 14 December 2021
|
|
001/2022RECOMMENDATION:
That the minutes be taken as read and be accepted
as a true record of the Meeting.
Moved: Cr. Macleod
Seconded: Cr. Garlett
Resolution: Carried
|
Council’s
support of NLC regarding Covid-19 safety has been noticed and NLC is grateful.
|
Minutes of the Special
Ordinary Council Meeting held on 21 December 2021
|
|
002/2022RECOMMENDATION:
That the minutes be taken as read and be accepted
as a true record of the Meeting.
Moved: Cr. McTaggart
Seconded: Cr. Macleod
Resolution: Carried
|
CALL
FOR ITEMS OF GENERAL BUSINESS
Councillor
Yvette Williams - in Kind support Goldrush
Deputy
Mayor - timber creek round-up
councillor
macleod – pine creek waste management liabilities and remediation
councillor
mctaggart – loan and wooliana road land tenure (waste transfer station
& office)
Deputy mayor
– timber creek sewerage and mobile coverage
Mayor Pedwell provided an update to Council -
- Correspondence responding to rates submissions
has been distributed.
- Correspondence to all Local Authority members
has been distributed.
- NLC thanked Council for their support regarding
Covid-19 safety.
- Victoria Daly Regional Council was the only
regional council that supported NLC in their approach to encouraging
people staying on country to reduce risk of Covid-19 spreading.
- Two documents were common sealed prior to the
Christmas break.
Moved: Councillor Macleod
Seconded: Deputy Mayor Garlett
Resolution: Carried
Mr. Matthew Cheminant entered the meeting, the time
being 09:22am.
National Indigenous Australians Agency (NIAA)
delegates joined the meeting, the time being 09:35am.
NIAA delegates and Councillors introduced themselves.
- A brief background was presented and Milngin
Councillor continued to address the guests.
- Discussion took place regarding the Nauiyu Sport
and Recreation acquittals.
- Nauiyu community members are questioning why
Council is not providing the Sport and Recreation program.
Action – NIAA delegates
will follow up the acquittals and investigate what has transpired (send NIAA
Councillor McTaggart’s contact details to discuss and follow up).
Action – Send a copy of GAP
program to NIAA delegates.
- Discussion regarding Sport and Recreation in the
Timber Creek region took place. Large land mass and insufficient funding
adds difficulty to meet reasonable standards of service delivery. Sport
and Recreation issues need to be addressed. NIAA delegates were asked to
contact Deputy Mayor when they are visiting the area to discuss the needs
of the region.
NIAA delegates left the meeting, the time being
10:14am
The meeting broke for morning tea, the time being
10:17am
The meeting resume, the time being 10:40am
Director of Corporate Services, Ms Braun, addressed Council
and thanked them for the opportunity to develop in her role while she was
Acting CEO. Topics discussed include:
- TechOne and Xero
- Migration of phone lines
- Remote School Attendance Strategy, Kalkarindji
- Heron Crescent property
- Timber Creek waste management extension
- Photo ID for essential workers
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1)
|
Acting CEO Report
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003/2022
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Motion:
A.
That this report is received and
noted
Moved: Cr. McTaggart
Seconded: Cr. Macleod
Resolution: Carried
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Mr Bernard entered the meeting, the time being 10:55am
Mr Dheran Young entered the meeting, the time being
10:55am
Mr Bernard left the meeting, the time being 10:59am
Mayor Pedwell welcomed Member for Daly, Mr Dheran Young. Mr
Dheran Young introduced himself to Council and continued to provide background,
particularly working with youth.
Topics discussed include:
- Sport and Recreation issues
- Health services
- Council premises and service delivery in Nauiyu
- Pine Creek Waste Management issues were
discussed
- Suggestion of a meeting with Mining Minister
and Minister Paech regarding the Pine Creek Waste Management and mining
involvement in remediation of issues.
- Pearce Street training premises and council
office
- Mr Young will stay in touch with Jake Quinlivan
from the Department of the Chief Minister and Cabinet and will encourage
swift action from all involved.
Mr Cheminant left the meeting, the time being 11:38am
Mr Cheminant returned to the meeting, the time being
11:38am
Timber Creek issues discussed include:
- Timber Creek septic tanks / no sewerage system.
- Poor mobile coverage issues.
- Waste Management transfer site.
Community Cabinet will be held in Timber Creek in June 2022.
Mr Dheran Young left the meeting, the time being
12:14pm
The meeting broke for a brief break, the time being
12:15pm
The meeting resumed, the time being 12:19pm
Mr Bernard joined the meeting, the time being 12:19pm.
Mrs Braun left the meeting, the time being 12:26pm.
Mrs Braun returned to the meeting, the time being
12:29pm.
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2)
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Monthly Financial Report
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004/2022
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Motion:
A.
That this report is received and
noted
Moved: Cr. Macleod
Seconded: Cr. Williams
Resolution: Carried
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18)
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Bulla Local Authority
Funding Deficit
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005/2022
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Motion:
A. That this
report is received and noted
B. That
Council approve to spend $7,000 of the unspent expired 2018-19 Bulla LAPF on
a ride on lawn mower by Monday 28 February, on behalf of the Bulla community.
Moved: Cr. McTaggart
Seconded: Cr. Macleod
Resolution: Carried
|
The meeting broke for lunch, the time being 12:41pm
The meeting resumed,
the time being 01:40pm
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3)
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New policies to be adopted
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006/2022
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Motion:
A. That this
report is received and noted
B. Policies are
adopted
§ LGP010 Allowances and other benefits policy (CEO)
Amendments to
tabled policy: Remove Section 2, and 3.1 (e-g) to come before Council for
resolution, and 3.2 Superannuation be reduced to 11%
§ LGP017 Accountable forms policy (Members and CEO)
§ LGP020 Gifts and benefits policy (CEO)
Moved: Cr. Garlett
Seconded: Cr. Macleod
Resolution: Carried
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Resolution regarding the
nominal amount was put forward
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007/2022
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C. That Council approve that
the nominal amount be $50.00 for all Council Gifts and Benefits
policies.
Moved: Cr. Macleod
Seconded: Cr. Garlett
Resolution: Carried
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4)
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Policies to be adopted
LGP022, LGP023, LGP024
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|
Not Resolved
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Motion:
A. That this
report is received and noted
B. Policies are
adopted
· LGP022 Confidential Information Business Policy
· LGP023 Extra Meeting Allowance Policy
· LGP024 Professional Development Policy
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LGP022 processes to meet
this requirement will be reviewed and a report will be brought to Council at
a future meeting.
LGP023 will be reviewed and
brought back to the February OCM.
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LGP024 Professional
Development Policy was adopted.
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008/2022
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B. Policies are
adopted
· LGP024 Professional Development Policy
Moved: Cr. Macleod
Seconded: Cr. Garlett
Resolution: Carried
|
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5)
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Final Acquittal of Energy
Efficiency and Sustainability Grant
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009/2022
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Motion:
A. That this
report is received
B. That
Council note the final acquittal of Energy Efficiency and Sustainability
Grant funds received from the Northern Territory Government.
Moved: Cr. Macleod
Seconded: Cr. Williams
Resolution: Carried
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6)
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Community Safety &
Wellbeing Quarterly Report
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010/2022
|
Motion:
A. That this
report is received and noted
B. That Council
acknowledge the cessation of the RSAS Program
C. That Council
approve the transfer of the bus, rego no CD30TP to the Gurindji Aboriginal
Corporation for the RSAS Program.
Moved: Cr. McTaggart
Seconded: Cr. Garlett
Resolution: Carried
|
Action Item: CDP Manager and
Community Safety and Wellbeing Manager to present to Council at the February
meeting (CEO to brief managers on information required).
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7)
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CDP report
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011/2022
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Motion:
A. That this
report is received and noted
Moved: Cr. Garlett
Seconded: Cr. McTaggart
Resolution: Carried
|
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8)
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Kalkarindji Community
Report
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012/2022 RESOLVED Moved:
Cr. Macleod
Seconded:
Cr. McTaggart
Resolution:
Carried
Motion:
A. That
this report is received and noted
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9)
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Pine Creek Community Report
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013/2022 RESOLVED Moved:
Cr. Macleod
Seconded:
Cr. McTaggart
Resolution:
Carried
Motion:
A. That
this report is received and noted
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10)
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Timber Creek Community
Report
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014/2022 RESOLVED Moved:
Cr. Macleod
Seconded:
Cr. McTaggart
Resolution:
Carried
Motion:
A. That
this report is received and noted
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11)
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Yarralin Community Report
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015/2022 RESOLVED Moved:
Cr. Macleod
Seconded:
Cr. McTaggart
Resolution:
Carried
Motion:
A.
That this report is received and noted
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12)
|
Nauiyu Community Report
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016/2022 RESOLVED Moved:
Cr. Macleod
Seconded:
Cr. McTaggart
Resolution:
Carried
Motion:
- That this report is received and noted
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13)
|
Correspondence Report
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017/2022
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Motion:
A. That Council receive and note the correspondence report
Moved: Cr. Macleod
Seconded: Cr. Garlett
Resolution: Carried
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The meeting broke for a short break, the time being
03:01pm
The meeting resumed, the time being 03:22pm
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14)
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Action Items Report
|
|
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Discussion regarding 14.1 Upstream Notifications
- Elected Members were asked their thoughts on
co-contribution to finalise the project.
- Through Local Regional Management Plan Council
will seek options for the funding and installation of upstream flood
notifications for the Upper Victoria River and the Humbert River.
- The Kalkarindji, Nitjpurru, Yarralin, and
Lingarra communities have potential emergency issues without knowledge
of flooding.
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018/2022
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Motion:
A. That this
report is received and noted
Moved: Cr. Garlett
Seconded: Cr. McTaggart
Resolution: Carried
|
Action Item: a letter to be sent
to LGANT regarding the urgent need for upstream flood notification for Upper
Victoria River (above Kalkarindji) and the Humbert River (above Lingarra) (MW).
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18.1 Goldrush In Kind support request - Councillor Yvette
Williams
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Councillor Williams is asking for Council support for
preparation for Goldrush Festival. Support in preparation such as printing,
preparing sand etc. would be appreciated.
Action Item: Plan
to be developed to assist Pine Creek festival (Trudy Braun)
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18.2 Timber Creek Round-Up - Councillor Shirley
Garlett
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- Deputy Mayor
had a meeting with the Clinic Manager of Katherine West Health Board
regarding Covid-19 management plans. Discussions took place around dialysis
services in Timber Creek, including Purple House.
- Deputy Mayor
tried to contact Warren Giles (Department of Education) regarding the
teacher shortage at Timber Creek School. No contact has been made as
yet.
- ITEC Health
building is up for sale.
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18.3 Pine Creek Waste Management liabilities and remediation -
Councillor Georgina Macleod
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|
Discussed with Member for
Daly, Mr. Dheran Young.
Councillor Macleod will
continue to pursue support through the Local Government Association of the
Northern Territory (LGANT) for solutions.
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18.4 Loan & Wooliana Rd land tenure (waste t/fer station and office
- Councillor Andrew McTaggart
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|
Discussed with Member for
Daly, Mr. Dheran Young.
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18.5 Timber Creek Sewerage and Poor Mobile Coverage -
Councillor Shirley Garlett
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|
Discussed with Member for
Daly, Mr. Dheran Young.
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18.6 Thank you to Katherine West Health Board -
Councillor Georgina Macleod
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019/2022Council
would like to thank the Katherine West Health Board for their tireless
efforts in providing services and keeping residents safe throughout the
pandemic. Council also appreciates the information received online which has
been easily shared to community members.
Council would also like to
thank Pine Creek health staff in their assistance throughout the pandemic.
Council would also like to
thank Nauiyu Community health centre in their assistance throughout the
pandemic.
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Motion: That Council approve that plaques up to the value of
$4,000 (total) be presented to each Katherine West Health Board clinic
(Yarralin, Nitjpurru, Kalkarindji, Bulla, Timber Creek, & Amanbidji),
Pine Creek Health Centre, and the Nauiyu Community Health Centre thanking
them for their tireless efforts throughout the pandemic.
Moved: Cr. Macleod
Seconded: Cr. Garlett
Resolution: Carried
|
Action Item:
wording to be drafted and distributed to Council out of session (MW).
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CLOSE OF
ORDINARY COUNCIL MEETING – MOVE TO CONFIDENTIAL
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020/2022RECOMMENDATION:
Members
of the press and public to be excluded from the meeting of the Closed Session
and access to the correspondence and reports relating to the items considered
during the course of the Closed Session be withheld. This action is taken in
accordance with Section 65(2) of the Local Government Act, 2008 as the items
listed come within the following provisions:-
Moved: Cr. Garlett
Seconded: Cr. McTaggart
Resolution: Carried
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CLOSE OF
CONFIDENTIAL COUNCIL MEETING – MOVE TO OPEN
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021/2022RECOMMENDATION:
That
the confidential meeting of Council be closed moved to open session and that
resolution 024/2022 be included in the minutes of the open session.
Moved: Cr. McTaggart
Seconded: Cr. Garlett
Resolution: Carried
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15 Centrelink
- Cashless Debit Card Additional Service Offer - The report will be
dealt with under Section 99 of the Local Government Act 2019 (NT) where
meetings of Council are to be closed where confidential business is being
considered. Pursuant to regulation 51(1) (civ) of the Local Government
(General) Regulations 2021, this report contains information that would, if
publicly disclosed, subject to subregulation (3) – prejudice the
interests of the council or some other person;.
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17)
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Project Service Delivery
Agreement - Outside School Hours Care Service - Nauiyu Nambiyu
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Un-resolved
|
Motion:
A. That this
report is received and noted
B. That
Council approve the Project Service Delivery Agreement between Victoria Daly
Regional Council and Green Rivers Aboriginal Corporation by endorsing,
signing and implementing in accordance to the agreement.
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Motion C was put forward
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022/2022
|
C.This item will be left on the table until the next
Council meeting (22/02/22), following the CEO and Director of Corporate
Services meeting with new GRAC CEO Mr. Wayne Buckley regarding GRAC reporting
requirements as per the agreement.
Moved: Cr. McTaggart
Seconded: Cr. Macleod
Resolution: Carried
|
16 Progress
Report on Grant Applications - The report will be dealt with under
Section 99 of the Local Government Act 2019 (NT) where meetings of Council are
to be closed where confidential business is being considered. Pursuant to
regulation 51(1) (civ) of the Local Government (General) Regulations 2021, this
report contains information that would, if publicly disclosed, subject to
subregulation (3) – prejudice the interests of the council or some other
person;.
17 Project
Service Delivery Agreement - Outside School Hours Care Service - Nauiyu Nambiyu
- The report will be dealt with under Section 99 of the Local Government
Act 2019 (NT) where meetings of Council are to be closed where confidential
business is being considered. Pursuant to regulation 51(1) (civ) of the Local
Government (General) Regulations 2021, this report contains information that
would, if publicly disclosed, subject to subregulation (3) – prejudice
the interests of the council or some other person;.
The
Ordinary meeting of Council was closed by the Mayor at 04:51 pm
The
Ordinary meeting of Council was terminated at 04:52 pm
The
next Ordinary General Meeting of Victoria Daly Regional Council will be held
Tuesday, 22 February 2022.
This
page and the preceding 11 pages are the minutes of the Meeting of Ordinary Council
held on Friday, 28 January 2022.
---------------------------------------------
Mayor Brian Pedwell
MINUTES
Special Meeting of Council
Friday, 11 February 2022
08:30am
Katherine Regional Office / Video Conference
VICTORIA
DALY REGIONAL COUNCIL DISCLAIMER
No responsibility is
implied or accepted by the Victoria Daly Regional Council for any act, omission
or statement or intimation occurring during Council or committee meetings.
The Victoria Daly
Regional Council disclaims any liability for any loss whatsoever and howsoever
caused arising out of reliance by any person or legal entity on any such act,
omission or statement or intimation occurring during Council or committee
meetings.
Any person or legal
entity who acts or fails to act in reliance upon any statement, act or omission
made in a Council or committee meeting does so at that person’s or legal
entity’s own risk.
In particular and
without detracting in any way from the broad disclaimer above, in any
discussion regarding any planning application or application for a licence, any
statement or intimation of approval made by any member or officer of the
Victoria Daly Regional Council during the Course of any meeting is not intended
to be and is not taken as notice of approval from the Victoria Daly Regional
Council.
The Victoria Daly
Regional Council advises that anyone who has any application lodged with the
Victoria Daly Regional Council shall obtain and should only rely on WRITTEN
CONFIRMATION of the outcome of the application, and any conditions
attaching to the decision made by the Victoria Daly Regional Council in respect
of the application.
Russell
Anderson
Chief Executive Officer
MINUTES
Special
Meeting of Council
Friday,
11 February 2022
08:30am
Katherine Regional
Office / Video Conference
The meeting opened the time being
8:33 am
ELECTED MEMBERS PRESENT
Mayor (Chair) Brian
Pedwell (Zoom)
Deputy Mayor Shirley
Garlett (Zoom)
Councillor Georgina
Macleod (Zoom)
Councillor Yvette
Williams (Zoom)
Councillor Andrew
McTaggart (Zoom)
STAFF PRESENT
Chief Executive Officer Russell
Anderson
Director of Operations Matthew
Cheminant
Regional Manager Corporate
Services Trudy
Braun
Governance Manager Janelle
Iszlaub
Executive Services Officer Rupak
Halwai (Minute Taker)
VDRC Contracts Manager
Keira Townsend
GUESTS
APOLOGIES
AND LEAVE OF ABSENCE
NIL
DISCLOSURES
OF INTEREST – COUNCILLORS AND STAFF
There
were no declarations of interest at this meeting.
NIL
CALL
FOR ITEMS OF GENERAL BUSINESS
NIL
NIL
NIL
Discussions: CEO request wording change in the resolution
that the wording core funds change to reserve funds.
|
1)
|
Tourism NT Asset Grant
Program - Proposal
|
|
|
Motion:
A. That this
report is received and noted
B.
That, if the grant application to construct and install 2 interpretive signs
at Pine Creek is successful, Council approves the allocation of $31,762.50 from
reserve funds as a co-contribution to the project.
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|
Council Resolution
|
|
023/2022 Motion:
Moved: Cr. Williams
Seconded: Cr. Macleod
Resolution: Carried
|
The
Ordinary meeting of Council was closed by the Mayor at 08:41…….am
The
Ordinary meeting of Council was terminated at …….08:41am
The
next Ordinary General Meeting of Victoria Daly Regional Council will be held 22
February 2022
THIS
PAGE AND THE PRECEEDING 3 PAGES ARE THE MINUTES OF THE Special Meeting of
Ordinary Council HELD ON Friday, 11 February 2022.
---------------------------------------------
Mayor Brian Pedwell
Victoria Daly REGIONAL Council
Ordinary Council OF 22 February 2022
Report for Agenda Item No 1
CEO Report
Prepared by Russell Anderson,
CEO - Chief Executive Officer
Purpose.
Information to Council of the CEO’s activities since
Council’s last meeting.
Key
Issues:
· Management
of grant funded programs.
Meetings:
· The
Chief Minister OF The Northern Territory -2022 Year Ahead.
· Department
of Chief Ministers, Big Rivers Region- Jake Quinlivan & Amanda Haigh.
· Big
Rivers Regional Reconstruction Committee - Miranda Halliday.
· Big
Rivers Regional Coordination Committee - Jake Quinlivan.
· LGANT
Smart Councils Information Sharing - Australian Cyber Security.
· Council
Special Meeting, Tourism NT Asset Grant Program.
· AAPowerlink,
Karl Howard-DC power line from Elliott to Singapore.
Discussion:
· Letter
or support to the Building Better Regions Fund – Fibre optic cable to all
communities.
· 4G
small grant application consultancy is progressing for six Victoria Daly remote
communities.
· Council
has received funding support from Asia Pacific Network Information Centre
(APNIC) to provide WiFi to the Nitjpurru (Pigeon Hole) community. This will be
via point-to-point microwave technology.
· Current CouncilBIZ IT solutions are not up to date, very complex and
not user friendly. They are also more expensive than available
cloud-based options. A report on the current status will be presented to the
Council meeting.
Council
officer conflict of interest declaration
I the Author and Approving
Officer declare I do not have a conflict of interest in relation to these
matters.
Recommendations
A. That this report is received and
noted
Attachments
There are no attachments for this report.
Victoria Daly REGIONAL Council
Ordinary Council OF 22 February 2022
Report for
Agenda Item No 2
Monthly Finance Report-January 2022
Prepared by Jackson Bernard,
Senior Accountant
Purpose
For Council to receive and note the monthly finance report
Regional Plan
Goal 1: Quality Leadership
Goal 2: Financial Sustainability
Council officer
conflict of interest declaration
We the Author and Approving
Officer declare we do not have a conflict of interest in relation to this
matter.
Recommendations
A. That
this report is received and noted
Attachments
|
1⇩
|
CEO Certification.pdf
|
|
|
2⇩
|
Finance report for the month ended 31 Jan 2022.pdf
|
|
|
Attachment 1
|
CEO Certification.pdf
|
|
Attachment 2
|
Finance report for the month ended 31 Jan 2022.pdf
|
Victoria Daly REGIONAL Council
Ordinary Council OF 22 February 2022
Report for
Agenda Item No 4
Policy changes to be noted
Prepared by Janelle Iszlaub,
Governance and Compliance Manager
Purpose
Changes to previously approved OCM policies
Regional Plan
Goal 1: Quality Leadership – Comply with all
statutory, regulatory and reporting requirements.
Goal Systems – Review all policies and procedures to
ensure compliance
Background
Previously all policies were
going before and being approved by the OCM, where any operational policies are
to be approved by the CEO.
Due to this change in practice,
some of the previously approved OCM policies have been replaced.
Policy implications
|
Policy
|
Change
|
Comment
|
|
FIN003 Credit Card Policy – Council Staff
|
Approved through OCM 058/2021, Actually operational
policy. Signed by CEO
|
Operational Policy – CEO Approved
|
|
HR001 Recruitment & Selection
|
Replaced 2.1.27 Recruitment and Selection Policy V2
Previously approved by OCM 068/2018
|
Operational Policy – CEO Approved
|
|
HR002 Probation and Performance Management Policy
|
Replaced 2.1.25 Probation Policy and replaced 2.1.46
Performance Assessments approved by OCM 317/2019.
|
Operational Policy – CEO Approved
|
|
HR004 Grievance Policy
|
Replaced 2.1.14 Grievance resolution approved by OCM
28/2/14
|
Operational Policy – CEO Approved
|
|
HR007 Fraud and Corruption Control Policy and Protection
Plan
|
Replacing 3.2.07 Fraud Protection Plan OCM 28/2/14
|
Operational Policy – CEO Approved
|
Council officer
conflict of interest declaration
We the Author and Approving
Officer declare we do not have a conflict of interest in relation to this
matter.
Recommendations
A. That this report is
received and noted
Attachments
There are no attachments for this report.
Victoria Daly REGIONAL Council
Ordinary Council OF 22 February 2022
Report for
Agenda Item No 5
New Policies to be adopted
Prepared by Janelle Iszlaub,
Governance and Compliance Manager
Purpose
To present to Council policy for adoption as required under
the Local Government Act 2019.
Regional Plan
Goal 1: Quality Leadership – Comply with all
statutory, regulatory and reporting requirements.
Goal Systems – Review all policies and procedures to
ensure compliance
Key Issues
New policies for adoption under the Local Government Act 2019.
· LGP016 Rate
Concession Policy
· LGP022
Confidential Information Business Policy
o Advice from the department for
transparency is to back date a register till 1st July 2021.
· LGP023 Extra
Meeting Allowance Policy
o The department has provided clarification
around extra meeting allowances for Council Members and Local Authority
Meetings.
Information below has
been given by the Manager of Legislation and Policy Dept of Chief Minister and
Cabinet:
Council
members who are local authority members can receive the extra
meeting allowance for their attendance at local authority meetings (subject to
council’s policy) but cannot receive the local authority
payment.
The
“local authority payment” is another way of saying “sitting
fee” and is a particular type of payment prescribed by Guideline 1:
Local Authorities. The Guideline was drafted in this way to avoid the
potential for a council member being paid twice for attending a local authority
meeting.
Also
see the note for clause 10 of the Guideline:
Notes
for clause 10
Subject to the Act and council policy, council members may be entitled to claim
within the extra meeting allowance for attending a local authority meeting or
provisional meeting.
Policy implications
New policies to be adopted;
Council officer
conflict of interest declaration
We the Author and Approving
Officer declare we do not have a conflict of interest in relation to this
matter.
Recommendations
A. That this report is
received and noted
B. Polices are adopted
· LGP016 Rate Concession
· LGP022 Confidential Information Policy
· LGP023 Extra Meeting Allowance Policy
Attachments
|
1⇩
|
25. LGP016 Rate Concession Policy.pdf
|
|
|
2⇩
|
44. LGP022 Confidential Information and business
policy.pdf
|
|
|
3⇩
|
49. LGP023 Extra Meeting Allowance.pdf
|
|
|
Attachment 1
|
25. LGP016 Rate Concession Policy.pdf
|
|
Attachment 2
|
44. LGP022 Confidential Information and business
policy.pdf
|
|
Attachment 3
|
49. LGP023 Extra Meeting Allowance.pdf
|
Victoria
Daly REGIONAL Council
Ordinary Council OF 22 February 2022
Report for
Agenda Item No 6
Festivals and Events
Prepared by Trudy Braun,
Director of Corporate Services
Purpose
To provide information to Council regarding the facilitation
of Festival and Events that are held in Councils wards.
Regional Plan
Goal 4 – Liveability – Enhance the liveability
of our communities and our regional lifestyle.
Key Issues
Management of Festivals and Events
WHS of Staff and Volunteers
Insurance Cover
Use of Council assets
Background
The occurrence of Community festivals and events hold great
meaning to community members, however, to date the onus has been on Council
staff to ensure festival and events occur in community due to the lack of
support from community volunteers. There is an expectation that
“Council will make it happen”.
Council’s involvement has included sourcing funding
and managing the funding, creating and managing the Covid-19 safety plan,
planning and organising entire event, facilitating, volunteering and seeking
volunteers, setting up and packing up the event through to the acquittal
process. The current process causes a great deal of pressure and
increases the workloads of Council staff in work hours and outside of work
hours with staff feeling obliged to ensure these festivals and events happen
and run smoothly.
Discussion
Consideration is required for community festivals and
events. These festivals and events are for the community and should be
driven, organised and managed by community volunteers or committees with the
onus of these events moved away from Council.
This process could be done through the volunteer committee
approaching the Local Authority to hold a festival or event and to seek
funding. The Local Authority would put forward their request to Council
for approval. Council staff would write a grant submission to support the
festival or event. As other tasks arise throughout the process that
requires Councils assistance, request can be made by the committee to the
Council Operations Manager. Pending on workloads of Council staff at the
time assistance will be provided where possible.
There has been an expectation Council assets such as cars,
trucks, buildings and equipment are available for these events at no cost to
the event organisers. The Regional Plan provides a schedule of fees and charges
for various assets to resolve any confusion that may occur.
Council volunteers are covered by councils Personal Accident
policy that provides cover to declared volunteers for bodily injury whilst they
are volunteering for Council. If committees require more insurance
coverage this will need to be undertaken by the committee. Any stall
holder is required to have their own personal public liability insurance.
Committee organiser would need to ensure they have completed
their risk assessments and Covid 19 Safety Plans for the festival or event and
WHS is addressed with all volunteers and stall holders and issues and concerns
are addressed.
Council officer
conflict of interest declaration
We the Author and Approving
Officer declare we do not have a conflict of interest in relation to this
matter.
Recommendations
A. That this report is
received and noted
B. That
Council resolve that all festivals and events have a volunteer committee to
organise made up of volunteers and staff.
C. That
all insurance documentation is sent through to the Director of Corporate
Service.
D. That
all risk assessments and Covid 19 Safety Plans are sent through to the Director
of Corporate Services and Director of Council Operations.
Attachments
There are no attachments for this report.
Victoria Daly REGIONAL Council
Ordinary Council OF 22 February 2022
Report for
Agenda Item No 7
Operations Report
Prepared by Matthew Cheminant,
Director of Council Operations
Purpose
To provide
Council with an update from the operations team
Regional Plan
Goal 1 Quality: Leadership: Provide proactive leadership
with transparent and accountable governance.
Goal 4: Liveability: Enhance the liveability of our
communities and our regional lifestyle.
Goal 5: Infrastructure: Continually improve Council’s
assets and infrastructure through good forward planning.
Key Issues
N / A
Background
N/A
Discussion
· Pine Creek waste
facility planning should be almost complete and ready for the Tender Process
for a waste transfer facility
· Timber Creek
preparation for Tender is underway
· Yarralin Demountable
is still stalled at this stage until the pipeline issue is resolve. This
project will need to be retendered as costs have escalated by up to 30% with
some materials.
· Sewage issues in
Yarralin have been escalated power and water as there are blockages in the main
lines within community. Plumbers were to be going out to resolve the problems
· Demountable to
Timber Creek is still underway hopefully not too far away from delivery.
· Lingara solar is
still not fixed due to waiting on parts from interstate. Generator is currently
running more than usual.
Policy implications
N/A
Budget
implications
N/A
Risk statement
There is no risk implications relating to this report
Council officer
conflict of interest declaration
We the Author and Approving
Officer declare we do not have a conflict of interest in relation to this
matter.
Recommendations
A. That this report is
received and noted
Attachments
There are no attachments for this report.
Victoria Daly REGIONAL Council
Ordinary Council OF 22 February 2022
Report for
Agenda Item No 8
Community Services - Aged Care Quarterly Report
Prepared by Julie Schipp,
Community Care Coordinator
Purpose
To provide an update on Aged Care services provided by
Victoria Daly Regional Council and notifications from Department of Health.
Key Issues
COVID 19 Update
· All
of our aged care centres have experienced a number of COVID 19 positive cases
in their communities since December 2021, which includes some of our staff and
clients. Our staff have managed the outbreaks very well and fortunately have
been able to continue to deliver essential services to our clients, many of who
are the most vulnerable in the community.
· Aged
care staff have been advised that, as they are workers under the mandatory
vaccination direction, they will be required to have a COVID-19 vaccine booster
dose. Approximately 30% of our staff have already received the booster and the
remaining staff are working towards compliance with the mandate.
Department of Health Notifications
· SDAP
Application. Further to the report at the ordinary council meeting of 14
December 2021, the application made to the Remote and Aboriginal and Torres
Strait Islander Aged Care Service Development Assistance Panel (SDAP) for
assistance has been successful. This will provide invaluable guidance and
support to the new incoming Aged Care Manager, especially with the recent departure
of long term aged care regional staff: Annalisa Bowden, Community Care Manager
and Lovelygee Maclagan, Community Care Program Support Officer. Their knowledge
and dedication will be terribly missed by the aged care/NDIS team and clients.
· Department
of Health continue to provide support including updates and advice regarding
COVID 19. Unfortunately most of the advice and support is focused on
‘Residential’ aged care services however we have been able to adapt
that advice to suit our in-home and community service delivery.
· Additional
support available under COVID-19 Aged Care Support Program Extension Grant.
Victoria Daly Regional Council, as providers of National Aboriginal and Torres
Strait Islander Flexible Aged Care Program (NATSIFACP) and Home Care Packages
(HCP) is eligible to apply for reimbursement of expenses if we have a client or
staff member that tests positive to COVID 19. However the eligibility
guidelines, which state you can only claim ‘eligible’ expenses
incurred during the period of isolation of a COVID positive case, means the
window of opportunity is too narrow to be worthwhile.
Unfortunately
it wouldn’t cover the cost of Rapid Antigen Tests (RAT) used as a
surveillance measure to monitor the COVID 19 status of our aged care workers or
clients as a preventative tool. This is a daily procedure being undertaken at
‘residential’ aged care facilities and health clinics which has
been supported by Department of Health with the supply of RATs provided from
the National Medical Stockpile.
· Aged
Care Workforce Bonus Payment. Department of Health advised that eligible
aged care staff may be paid up to $600 in two instalments. Staff are considered
eligible if they are employed on 28 February and 28 April 2022, with payments
varying depending upon the number of hours worked – minimum 3 hours per
week, averaged over preceding month. Aged care workers will only receive the
bonus payment if the employer applies on behalf of the eligible workers.
Victoria Daly Regional Council as an aged care provider, will be able to apply
from 1 March 2022. This bonus is paid in recognition of the significant
commitment aged care workers have made to the care of senior Australians during
the pandemic.
It is with great sadness that we
report the passing of five of our Home Care Package clients on community since
August 2021. Our support workers show great care and compassion in their
clients’ final days and it demonstrates the importance of the aged care
services we provide that support our aboriginal clients to be able to pass away
on country amongst family and friends. None of the deaths were linked to COVID
19.
Council officer
conflict of interest declaration
We the Author and Approving
Officer declare we do not have a conflict of interest in relation to this
matter.
Recommendations
A. That this report is
received and noted
B. That
Victoria Daly Regional Council as an aged
care provider, apply on behalf of our eligible aged care workers for the ‘Aged
Care Workforce Bonus’, in recognition of the significant commitment they
have made to the care of our aged care clients on community during the
pandemic.
Attachments
There are no attachments for this report.
Victoria Daly REGIONAL Council
Ordinary Council OF 22 February 2022
Report for
Agenda Item No 9
NDIS Program - Quarterly Report
Prepared by Rebecca Mehew,
NDIS-COS Regional Coordinator
Purpose
Discussion
NDIS have updated the Price Guide for service providers.
Victoria Daly Regional Council have updated all changes to correspond with this
update
NDIS have asked for support and
feedback from NDIS Participants to complete
The Participant First Engagement Initiative. This helps the NDIS
to connect with participants, families, carers and non-participants with
disabilities to hear their feedback, so we can work together on improving the
Scheme.
NDIS will draw on the participants lived experiences of their
disability to help improve the NDIS for everyone. A mix of participants,
families and carers will engage in one on one or small group discussions or,
work directly with project teams to design a product or policy.
Management have sent these forms to our participants to ensure
active participation from our Region.
Victoria Daly Regional Council are taking
advantage of NDIS scheme which are helping participants to access the COVID-19
vaccination including the booster dose. Providers can claim $150 when assisting
with the process.
NDIS Support Coordinator has
expanded its clientele. Since July 2021 to present Support Coordination has
accepted 6 new requests for service. This has resulted in increased income from
Support Coordination.
Service delivery currently has
an outstanding amount of $40,160.93 owing from our current clients.
We are expecting to recover
these outstanding funds by the end of the month.
Support Coordinator Incoming
July 2021 – January 2022
|
JUL2021
|
AUG2021
|
SEP2021
|
OCT2021
|
NOV2021
|
DEC2021
|
JAN2022
|
|
$19,552.25
|
$27,337.92
|
$22,867.25
|
$18,125.51
|
$18,677.01
|
$16,484.95
|
$20,973.40
|
|
Service Delivery
|
|
|
|
|
|
|
|
JUL2021
|
AUG2021
|
SEP2021
|
OCT2021
|
NOV2021
|
DEC2021
|
JAN2022
|
|
$38,746.05
|
$39,124.76
|
$31,740.57
|
$30,207.47
|
$25,038.97
|
$15,655.41
|
$9003.00
|
|
TOTALS
|
|
|
|
|
|
|
|
$58,298.30
|
$66,462.68
|
$54,107.82
|
$48,332.98
|
$43,715.98
|
$32,140.36
|
$29,976.40
|
Covid Update
Covid-19 has been detected within our communities.
Staff have completed updated training and are aware of new
policies and procedure that have been made to help combat Covid -19.
Staff have been handling outbreak well. All communities have
been provided with appropriate and sufficient PPE.
Rapid Antigen Test (RAT) have been ordered for each
community. This will allow for us to provide surveillance testing of twice a
week for our community support workers.
Regional Office staff and Team Leaders are updated on a
regular update via calls, emails and community meetings to ensure we are doing
all we can to keep our communities safe.
Council officer
conflict of interest declaration
We the Author and Approving
Officer declare we do not have a conflict of interest in relation to this
matter.
Recommendations
A. That this report is
received and noted
Attachments
There are no attachments for this report.
Victoria Daly REGIONAL Council
Ordinary Council OF 22 February 2022
Report for
Agenda Item No 10
NDIS Audit
Prepared by Annalisa Bowden,
Community Services Manager
Purpose
HDAA Audit NDIS
Core Module 2.3.2 – Quality Management Systems
- Internal
audit checklist
- Internal
audit record
Core Module 3.2.3 Risk Assessments
- Initial
support assessment form
- High
risk participant register
- Participant
Risk Assessment
- Risk
Assessment and Management Policy
- Risk
Assessment form checklist for home visits
- Risk
Management procedure
- Risk
Matrix guide
Council would consider that
documents attached meet the requirements of the NDIS Practice Standards and
Quality Indicators and have been submitted to HDAA.
Policies and procedures
A new set of policies and
procedures have been created for Victoria Daily Regional Council. These
documents will need to be reviewed 2023 or as required.
Documents are a complete set in
accordance with the NDIS Practice Standards and Quality Indicators.
Council officer
conflict of interest declaration
We the Author and Approving
Officer declare we do not have a conflict of interest in relation to this
matter.
Recommendations
A. That this report is
received and noted
Attachments
There are no attachments for this report.
Victoria Daly REGIONAL Council
Ordinary Council OF 22 February 2022
Report for
Agenda Item No 11
Upgrade to Stage in Timber Creek
Prepared by Jocelyn Moir,
Council Operations Manager - Pine Creek
Purpose
To request approval to utilise Timber Creek Local Authority
funding for Upgrade to Timber Creek Stage
Regional Plan
Goal 4: Liveability –
Enhance the liveability of our communities and regional lifestyle
4.2 Support and or facilitation of local and regional cultural
festival events
4.5 Enhance the local sport and recreational environment
within each community
Timber Creek LA Minutes 26052021 -06
Resolution: 26052021 - 06
Motion: That
the Timber Creek Local Authority ask the Council Services Manager to obtain a
current quote from Pride Building Company for roof and ramp of the Festival
Stage and email to the Local Authority. Once approved by a quorum then any
shortfalls in monies the Local Authority will approach the Council for an
advance on Local Authority Monies so the build work is completed before the
festival
Moved: Fiona
McDonald
Seconded: Coralie
Myers Carried: All
Timber Creek LA Minutes
16112021
13.1.15 Stage upgrade – three quotes tabled, Local Authority
members do not want to commit funds and have requested a grant be sort to
complete the upgrade
Key Issues
The scope of works below
outlines works required to enable certification of the stage so it can be
utilised by the community. At present it is unusable.
SCOPE OF WORKS
|
Upgrade to or inclusion of more footings etc for
certification
|
|
Installation of disability access ramp
|
|
Roof over entire stage
|
|
Power from source to stage (approx. 6 metres)
|
|
Re floor if required
|
|
Painting of entire structure
|
|
Ensure current stair access is safe
|
Background
Timber Creek Stage has been the central location for
festivals, school activities, NAIDOC Day celebrations.
Discussion
The Timber Creek stage upgrade has been a focal point of the
community. It was utilised for all outdoor community events.
Some building materials were purchased (2016) to have a roof
put over the stage.
This was not completed and in further investigations it was
found the current footings are not to code and the structure is not safe.
Three quotes were sort as per procurement policy.
The scope of works above will complete certification.
Policy implications
2.1.33 Risk Management
Budget
implications
|
Timber
Creek stage Upgrade
|
|
|
|
SCOPE
OF WORKS
|
PRIDE BUILDING & CONSTRUCTION
Quote received 10.11.2021
|
COUNTRYWIDE BUILDING
Quote
received 10.11.2021
|
KENDEL BUILDING CO
Quote
received 08.11.2021
|
|
Upgrade to or inclusion of more footings for Certification by
contractor
|
ü
|
|
ü
|
|
Installation of disability ramp
|
*ü
|
ü
|
ü
|
|
Roof over entire stage
|
ü
|
|
ü
|
|
Power from source to stage (approx 6 metres
|
ü
|
ü
|
ü
|
|
Re floor if required
|
ü
|
|
|
|
Painting of entire structure
|
|
ü
|
ü
|
|
Ensure current stair access is safe
|
ü
|
|
ü
|
|
Certification of entire structure
|
ü
|
|
ü
|
|
|
Without
ramp $53064.00
inc
|
|
|
|
|
* ramp
cost @ $28006.00
inc
|
|
|
|
TOTAL
|
$81070.00inc
|
$169300.00inc
|
$68556.99inc
|
General Ledger information as at 08.02.2022
Risk statement
It is an OHS risk to users and to Council as it is not built
to any certification, has no roof and the floor is deteriorating, has no
disability access and the footings for the entire structure and not to
standard.
Council officer
conflict of interest declaration
We the Author and Approving
Officer declare we do not have a conflict of interest in relation to this
matter.
Recommendations
A. That this report is
received and noted
B. That
Council approve utilising Timber Creek Local Authority funding for the Timber
Creek Stage Upgrade.
Attachments
There are no attachments for this report.