AGENDA

 

Ordinary Meeting of Council

Tuesday,  22 February 2022

09:00am

Regional Office - 29 Crawford Street, Katherine

 


 

 

 

VICTORIA DALY REGIONAL COUNCIL DISCLAIMER

No responsibility is implied or accepted by the Victoria Daly Regional Council for any act, omission or statement or intimation occurring during Council or committee meetings.

 

The Victoria Daly Regional Council disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council or committee meetings. 

 

Any person or legal entity who acts or fails to act in reliance upon any statement, act or omission made in a Council or committee meeting does so at that person’s or legal entity’s own risk.

 

In particular and without detracting in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a licence, any statement or intimation of approval made by any member or officer of the Victoria Daly Regional Council during the Course of any meeting is not intended to be and is not taken as notice of approval from the Victoria Daly Regional Council. 

 

The Victoria Daly Regional Council advises that anyone who has any application lodged with the Victoria Daly Regional Council shall obtain and should only rely on WRITTEN CONFIRMATION of the outcome of the application, and any conditions attaching to the decision made by the Victoria Daly Regional Council in respect of the application.

 

Russell Anderson

Chief Executive Officer

 

 

 

 


 

TABLE OF CONTENTS

 

Present

Apologies

Disclosure of interest – Councillors and Staff

Confirmation of Minutes

Ordinary Council - 28 January 2022..................................................................... 5

Special Ordinary Council - 11 February 2022.................................................... 17

 

Call for Items of General Business

Mayoral Report

CEO Update

1        CEO Report........................................................................................................... 22

Reports to Council

2        Monthly Finance Report-January 2022..................................................................... 23

3        Fees and Charges review....................................................................................... 35

4        Policy changes to be noted..................................................................................... 35

5        New Policies to be adopted..................................................................................... 37

6        Festivals and Events............................................................................................... 47

7        Operations Report.................................................................................................. 49

8        Community Services - Aged Care Quarterly Report.................................................. 51

9        NDIS Program - Quarterly Report............................................................................ 53

10      NDIS Audit............................................................................................................. 55

11      Upgrade to Stage in Timber Creek........................................................................... 56

Community Reports

Local Authority  

Action Sheet

Correspondence In & Out

General Business

Confidential

12      Progress Report on Grant Applications

The report will be dealt with under Section 99 of the Local Government Act 2019 (NT) where meetings of Council are to be closed where confidential business is being considered. Pursuant to regulation 51(1) (civ) of the Local Government (General) Regulations 2021, this report contains information that would, if publicly disclosed, subject to subregulation (3) – prejudice the interests of the council or some other person;.

 

13      Funding for construction of permanent VDRC regional office

The report will be dealt with under Section 99 of the Local Government Act 2019 (NT) where meetings of Council are to be closed where confidential business is being considered. Pursuant to regulation 51(1) (civ) of the Local Government (General) Regulations 2021, this report contains information that would, if publicly disclosed, subject to subregulation (3) – prejudice the interests of the council or some other person;.

 

14      Draft Burial & Cremation Bill

The report will be dealt with under Section 99 of the Local Government Act 2019 (NT) where meetings of Council are to be closed where confidential business is being considered. Pursuant to regulation 51(1) (cii) (cii) of the Local Government (General) Regulations 2021, this report contains information that would, if publicly disclosed, be likely to prejudice the maintenance or administration of the law; AND information that would, if publicly disclosed, prejudice the maintenance or administration of the law; or.

 

15      ICT Implementation Project Update

The report will be dealt with under Section 99 of the Local Government Act 2019 (NT) where meetings of Council are to be closed where confidential business is being considered. Pursuant to regulation 51(1) (ci) (ci) of the Local Government (General) Regulations 2021, this report contains information that would, if publicly disclosed, be likely to cause commercial prejudice to, or confer an unfair commercial advantage on any person; AND information that would, if publicly disclosed,cause commercial prejudice to, or confer an unfair commercial advantage on, any person; or.

 

16      CEO Recruitment Proposal

The report will be dealt with under Section 99 of the Local Government Act 2019 (NT) where meetings of Council are to be closed where confidential business is being considered. Pursuant to regulation 51(1) (a) (a) of the Local Government (General) Regulations 2021, this report contains information about the employment of a particular individual as a member of the staff or possible member of the staff of the council that could, if publicly disclosed, cause prejudice to the individual; AND information about the employment of a particular individual as a member of the staff or possible member of the staff of the council that could, if publicly disclosed, cause prejudice to the individual.

 


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MINUTES

Ordinary Meeting of Council

Friday,  28 January 2022

 09:00am

 Katherine Regional Office


 

 

VICTORIA DALY REGIONAL COUNCIL DISCLAIMER

No responsibility is implied or accepted by the Victoria Daly Regional Council for any act, omission or statement or intimation occurring during Council or committee meetings.

 

The Victoria Daly Regional Council disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council or committee meetings. 

 

Any person or legal entity who acts or fails to act in reliance upon any statement, act or omission made in a Council or committee meeting does so at that person’s or legal entity’s own risk.

 

In particular and without detracting in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a licence, any statement or intimation of approval made by any member or officer of the Victoria Daly Regional Council during the Course of any meeting is not intended to be and is not taken as notice of approval from the Victoria Daly Regional Council. 

 

The Victoria Daly Regional Council advises that anyone who has any application lodged with the Victoria Daly Regional Council shall obtain and should only rely on WRITTEN CONFIRMATION of the outcome of the application, and any conditions attaching to the decision made by the Victoria Daly Regional Council in respect of the application.

 

 

 

 

 

Russell Anderson

Chief Executive Officer

 

 

 

 

 


 

MINUTES

 Ordinary Meeting of Council

 Friday,  28 January 2022

 09:00am

Katherine Regional Office

           

MEETING OPENED

 

The meeting opened the time being 09:02 am  

 

PERSONS PRESENT

ELECTED MEMBERS PRESENT

Mayor (Chair)                                                     Brian Pedwell

Deputy Mayor                                                     Shirley Garlett

Councillor                                                           Georgina Macleod

Councillor                                                           Yvette Williams

Councillor                                                           Andrew McTaggart

 

STAFF PRESENT

Chief Executive Officer                                      Russell Anderson

Director of Operations                                        Matthew Cheminant

Director Corporate Services                              Trudy Braun

Manager of Executive Services                         Michelle Will (minute taker)

Executive Services Officer                                Rupak Halwai

 

GUESTS

Member for Daly                                                          Dheran Young

NIAA                                                                            Patrick Flemming (via Video Conference)

NIAA                                                                            Stephen Wenzel (via Video Conference)

NIAA                                                                            Dianna Ross

NIAA                                                                            Leah Andrews

 

 

APOLOGIES AND LEAVE OF ABSENCE

 

Nil

 

DISCLOSURES OF INTEREST – COUNCILLORS AND STAFF

 

There were no declarations of interest at this meeting.

 

CONFIRMATION OF MINUTES

 

 

Minutes of the Ordinary Council Meeting held on 14 December 2021

001/2022RECOMMENDATION:

 

That the minutes be taken as read and be accepted as a true record of the Meeting.

 

Moved: Cr. Macleod

Seconded: Cr. Garlett

Resolution: Carried

 

Council’s support of NLC regarding Covid-19 safety has been noticed and NLC is grateful.

 

Minutes of the Special Ordinary Council Meeting held on 21 December 2021

002/2022RECOMMENDATION:

 

That the minutes be taken as read and be accepted as a true record of the Meeting.

 

Moved: Cr. McTaggart

Seconded: Cr. Macleod

Resolution: Carried

 

 

CALL FOR ITEMS OF GENERAL BUSINESS

 

Councillor Yvette Williams  - in Kind support Goldrush

Deputy Mayor  - timber creek round-up

councillor macleod – pine creek waste management liabilities and remediation

councillor mctaggart – loan and wooliana road land tenure (waste transfer station & office)

Deputy mayor – timber creek sewerage and mobile coverage

 

MAYORAL REPORT

 

Mayor Pedwell provided an update to Council -

 

Moved: Councillor Macleod

Seconded: Deputy Mayor Garlett

Resolution: Carried

 

Mr. Matthew Cheminant entered the meeting, the time being 09:22am.

National Indigenous Australians Agency (NIAA) delegates joined the meeting, the time being 09:35am.

 

NIAA delegates and Councillors introduced themselves.

 

Action – NIAA delegates will follow up the acquittals and investigate what has transpired (send NIAA Councillor McTaggart’s contact details to discuss and follow up).

 

Action – Send a copy of GAP program to NIAA delegates.

 

 

NIAA delegates left the meeting, the time being 10:14am

The meeting broke for morning tea, the time being 10:17am

The meeting resume, the time being 10:40am

 

REPORTS TO COUNCIL

 

Director of Corporate Services, Ms Braun, addressed Council and thanked them for the opportunity to develop in her role while she was Acting CEO. Topics discussed include:

 

1)

Acting CEO Report

003/2022

Motion:

A.    That this report is received and noted

Moved: Cr. McTaggart

Seconded: Cr. Macleod

Resolution: Carried

 

Mr Bernard entered the meeting, the time being 10:55am

Mr Dheran Young entered the meeting, the time being 10:55am

Mr Bernard left the meeting, the time being 10:59am

 

Mayor Pedwell welcomed Member for Daly, Mr Dheran Young. Mr Dheran Young introduced himself to Council and continued to provide background, particularly working with youth.

Topics discussed include:

 

Mr Cheminant left the meeting, the time being 11:38am

Mr Cheminant returned to the meeting, the time being 11:38am

 

Timber Creek issues discussed include:

 

Community Cabinet will be held in Timber Creek in June 2022.

 

Mr Dheran Young left the meeting, the time being 12:14pm

The meeting broke for a brief break, the time being 12:15pm

The meeting resumed, the time being 12:19pm

 

Mr Bernard joined the meeting, the time being 12:19pm.

Mrs Braun left the meeting, the time being 12:26pm.

Mrs Braun returned to the meeting, the time being 12:29pm.

 

 

2)

Monthly Financial Report

004/2022

Motion:

A.    That this report is received and noted

Moved: Cr. Macleod

Seconded: Cr. Williams

Resolution: Carried

 

 

18)

Bulla Local Authority Funding Deficit

005/2022

Motion:

A.   That this report is received and noted

B.   That Council approve to spend $7,000 of the unspent expired 2018-19 Bulla LAPF on a ride on lawn mower by Monday 28 February, on behalf of the Bulla community.

 

Moved: Cr. McTaggart

Seconded: Cr. Macleod

Resolution: Carried

 

The meeting broke for lunch, the time being 12:41pm

The meeting resumed, the time being 01:40pm

 

3)

New policies to be adopted

006/2022

Motion:

A.   That this report is received and noted

B.   Policies are adopted

§ LGP010 Allowances and other benefits policy (CEO)

Amendments to tabled policy: Remove Section 2, and 3.1 (e-g) to come before Council for resolution, and 3.2 Superannuation be reduced to 11%

§ LGP017 Accountable forms policy (Members and CEO)

§ LGP020 Gifts and benefits policy (CEO)

 

Moved: Cr. Garlett

Seconded: Cr. Macleod

Resolution: Carried

 

Resolution regarding the nominal amount was put forward

007/2022

C. That Council approve that the nominal amount be $50.00  for all Council Gifts and Benefits policies.

Moved: Cr. Macleod

Seconded: Cr. Garlett

Resolution: Carried

 

 

4)

Policies to be adopted LGP022, LGP023, LGP024

Not Resolved

Motion:

A.   That this report is received and noted

B.   Policies are adopted

·    LGP022 Confidential Information Business Policy

·    LGP023 Extra Meeting Allowance Policy

·    LGP024 Professional Development Policy

 

 

LGP022 processes to meet this requirement will be reviewed and a report will be brought to Council at a future meeting.

LGP023 will be reviewed and brought back to the February OCM.

 

LGP024 Professional Development Policy was adopted.

008/2022

B.   Policies are adopted

·    LGP024 Professional Development Policy

Moved: Cr. Macleod

Seconded: Cr. Garlett

Resolution: Carried

 

 

5)

Final Acquittal of Energy Efficiency and Sustainability Grant

009/2022

Motion:

A.   That this report is received

B.   That Council note the final acquittal of Energy Efficiency and Sustainability Grant funds received from the Northern Territory Government.

 

Moved: Cr. Macleod

Seconded: Cr. Williams

Resolution: Carried

 

 

6)

Community Safety & Wellbeing Quarterly Report

010/2022

Motion:

A.   That this report is received and noted

B.   That Council acknowledge the cessation of the RSAS Program

C.  That Council approve the transfer of the bus, rego no CD30TP to the Gurindji Aboriginal Corporation for the RSAS Program.

 

Moved: Cr. McTaggart

Seconded: Cr. Garlett

Resolution: Carried

 

Action Item: CDP Manager and Community Safety and Wellbeing Manager to present to Council at the February meeting (CEO to brief managers on information required).

 

7)

CDP report

011/2022

Motion:

A.   That this report is received and noted

 

Moved: Cr. Garlett

Seconded: Cr. McTaggart

Resolution: Carried

 

 

8)

Kalkarindji Community Report

 

012/2022 RESOLVED Moved: Cr. Macleod

Seconded: Cr. McTaggart

Resolution: Carried

Motion:

A.  That this report is received and noted

 

 

9)

Pine Creek Community Report

 

013/2022 RESOLVED Moved: Cr. Macleod

Seconded: Cr. McTaggart

Resolution: Carried

Motion:

A.  That this report is received and noted

 

 

10)

Timber Creek Community Report

 

014/2022 RESOLVED Moved: Cr. Macleod

Seconded: Cr. McTaggart

Resolution: Carried

Motion:

A.  That this report is received and noted

 

 

11)

Yarralin Community Report

 

015/2022 RESOLVED Moved: Cr. Macleod

Seconded: Cr. McTaggart

Resolution: Carried

Motion:

A.        That this report is received and noted

 

 

12)

Nauiyu Community Report

 

016/2022 RESOLVED Moved: Cr. Macleod

Seconded: Cr. McTaggart

Resolution: Carried

Motion:

  1. That this report is received and noted

 

 

13)

Correspondence Report

017/2022

Motion:

 

A.   That Council receive and note the correspondence report

 

Moved: Cr. Macleod

Seconded: Cr. Garlett

Resolution: Carried

 

The meeting broke for a short break, the time being 03:01pm

The meeting resumed, the time being 03:22pm

 

14)

Action Items Report

 

Discussion regarding 14.1 Upstream Notifications

  • Elected Members were asked their thoughts on co-contribution to finalise the project.
  • Through Local Regional Management Plan Council will seek options for the funding and installation of upstream flood notifications for the Upper Victoria River and the Humbert River.
  • The Kalkarindji, Nitjpurru, Yarralin, and Lingarra communities have potential emergency issues without knowledge of flooding.

018/2022

Motion:

A.   That this report is received and noted

 

Moved: Cr. Garlett

Seconded: Cr. McTaggart

Resolution: Carried

 

Action Item: a letter to be sent to LGANT regarding the urgent need for upstream flood notification for Upper Victoria River (above Kalkarindji) and the Humbert River (above Lingarra) (MW).

 

GENERAL BUSINESS

18.1 Goldrush In Kind support request - Councillor Yvette Williams

Councillor Williams is asking for Council support for preparation for Goldrush Festival. Support in preparation such as printing, preparing sand etc. would be appreciated.

 

Action Item: Plan to be developed to assist Pine Creek festival (Trudy Braun)

 

18.2 Timber Creek Round-Up  - Councillor Shirley Garlett

  • Deputy Mayor had a meeting with the Clinic Manager of Katherine West Health Board regarding Covid-19 management plans. Discussions took place around dialysis services in Timber Creek, including Purple House.

 

  • Deputy Mayor tried to contact Warren Giles (Department of Education) regarding the teacher shortage at Timber Creek School. No contact has been made as yet.

 

  • ITEC Health building is up for sale.

 

 

18.3 Pine Creek Waste Management liabilities and remediation  - Councillor Georgina Macleod

Discussed with Member for Daly, Mr. Dheran Young.

 

Councillor Macleod will continue to pursue support through the Local Government Association of the Northern Territory (LGANT) for solutions.

 

18.4 Loan & Wooliana Rd land tenure (waste t/fer station and office  - Councillor Andrew McTaggart

Discussed with Member for Daly, Mr. Dheran Young.

 

18.5 Timber Creek Sewerage and Poor Mobile Coverage  - Councillor Shirley Garlett

Discussed with Member for Daly, Mr. Dheran Young.

 

18.6 Thank you to Katherine West Health Board - Councillor Georgina Macleod

019/2022Council would like to thank the Katherine West Health Board for their tireless efforts in providing services and keeping residents safe throughout the pandemic. Council also appreciates the information received online which has been easily shared to community members.

 

Council would also like to thank Pine Creek health staff in their assistance throughout the pandemic.

 

Council would also like to thank Nauiyu Community health centre in their assistance throughout the pandemic.

 

Motion: That Council approve that plaques up to the value of $4,000 (total) be presented to each Katherine West Health Board clinic (Yarralin, Nitjpurru, Kalkarindji, Bulla, Timber Creek, & Amanbidji), Pine Creek Health Centre, and the Nauiyu Community Health Centre thanking them for their tireless efforts throughout the pandemic.

 

Moved: Cr. Macleod

Seconded: Cr. Garlett

Resolution: Carried

 

Action Item: wording to be drafted and distributed to Council out of session (MW).

 

CLOSE OF ORDINARY COUNCIL MEETING – MOVE TO CONFIDENTIAL

020/2022RECOMMENDATION:

 

Members of the press and public to be excluded from the meeting of the Closed Session and access to the correspondence and reports relating to the items considered during the course of the Closed Session be withheld. This action is taken in accordance with Section 65(2) of the Local Government Act, 2008 as the items listed come within the following provisions:-

 

Moved: Cr. Garlett

Seconded: Cr. McTaggart

Resolution: Carried

 

CLOSE OF CONFIDENTIAL COUNCIL MEETING – MOVE TO OPEN

021/2022RECOMMENDATION:

 

That the confidential meeting of Council be closed moved to open session and that resolution 024/2022 be included in the minutes of the open session.

 

Moved: Cr. McTaggart

Seconded: Cr. Garlett

Resolution: Carried

 

15      Centrelink - Cashless Debit Card Additional Service Offer - The report will be dealt with under Section 99 of the Local Government Act 2019 (NT) where meetings of Council are to be closed where confidential business is being considered. Pursuant to regulation 51(1) (civ) of the Local Government (General) Regulations 2021, this report contains information that would, if publicly disclosed, subject to subregulation (3) – prejudice the interests of the council or some other person;.

 

17)

Project Service Delivery Agreement - Outside School Hours Care Service - Nauiyu Nambiyu

Un-resolved

Motion:

A.   That this report is received and noted

B.   That Council approve the Project Service Delivery Agreement between Victoria Daly Regional Council and Green Rivers Aboriginal Corporation by endorsing, signing and implementing in accordance to the agreement.

 

 

Motion C was put forward

022/2022

C.This item will be left on the table until the next Council meeting (22/02/22), following the CEO and Director of Corporate Services meeting with new GRAC CEO Mr. Wayne Buckley regarding GRAC reporting requirements as per the agreement.

Moved: Cr. McTaggart

Seconded: Cr. Macleod

Resolution: Carried

 

16      Progress Report on Grant Applications - The report will be dealt with under Section 99 of the Local Government Act 2019 (NT) where meetings of Council are to be closed where confidential business is being considered. Pursuant to regulation 51(1) (civ) of the Local Government (General) Regulations 2021, this report contains information that would, if publicly disclosed, subject to subregulation (3) – prejudice the interests of the council or some other person;.

17      Project Service Delivery Agreement - Outside School Hours Care Service - Nauiyu Nambiyu - The report will be dealt with under Section 99 of the Local Government Act 2019 (NT) where meetings of Council are to be closed where confidential business is being considered. Pursuant to regulation 51(1) (civ) of the Local Government (General) Regulations 2021, this report contains information that would, if publicly disclosed, subject to subregulation (3) – prejudice the interests of the council or some other person;.

 

The Ordinary meeting of Council was closed by the Mayor at 04:51 pm

 

The Ordinary meeting of Council was terminated at 04:52 pm

 

NEXT MEETING

 

The next Ordinary General Meeting of Victoria Daly Regional Council will be held Tuesday, 22 February 2022.

 

 

 

This page and the preceding 11 pages are the minutes of the Meeting of Ordinary Council held on  Friday, 28 January 2022.

 

 

 

---------------------------------------------

Mayor Brian Pedwell

 

 

 


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MINUTES

Special Meeting of Council

Friday,  11 February 2022

 08:30am

 Katherine Regional Office / Video Conference


 

 

VICTORIA DALY REGIONAL COUNCIL DISCLAIMER

No responsibility is implied or accepted by the Victoria Daly Regional Council for any act, omission or statement or intimation occurring during Council or committee meetings.

 

The Victoria Daly Regional Council disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council or committee meetings. 

 

Any person or legal entity who acts or fails to act in reliance upon any statement, act or omission made in a Council or committee meeting does so at that person’s or legal entity’s own risk.

 

In particular and without detracting in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a licence, any statement or intimation of approval made by any member or officer of the Victoria Daly Regional Council during the Course of any meeting is not intended to be and is not taken as notice of approval from the Victoria Daly Regional Council. 

 

The Victoria Daly Regional Council advises that anyone who has any application lodged with the Victoria Daly Regional Council shall obtain and should only rely on WRITTEN CONFIRMATION of the outcome of the application, and any conditions attaching to the decision made by the Victoria Daly Regional Council in respect of the application.

 

 

 

 

 

Russell Anderson

Chief Executive Officer

 

 

 

 

 


 

MINUTES

 Special Meeting of Council

 Friday,  11 February 2022

 08:30am

Katherine Regional Office / Video Conference

           

MEETING OPENED

 

The meeting opened the time being 8:33 am  

 

PERSONS PRESENT

ELECTED MEMBERS PRESENT

Mayor (Chair)                                                          Brian Pedwell  (Zoom)

Deputy Mayor                                                          Shirley Garlett  (Zoom)

Councillor                                                                Georgina Macleod (Zoom)

Councillor                                                                Yvette Williams (Zoom)

Councillor                                                                Andrew McTaggart (Zoom)

 

STAFF PRESENT

Chief Executive Officer                                          Russell Anderson    

Director of Operations                                             Matthew Cheminant

Regional Manager Corporate Services                  Trudy Braun

Governance Manager                                             Janelle Iszlaub

Executive Services Officer                                     Rupak Halwai (Minute Taker)    

VDRC Contracts Manager                                      Keira Townsend

 

GUESTS

                                                                                    

APOLOGIES AND LEAVE OF ABSENCE

NIL

 

DISCLOSURES OF INTEREST – COUNCILLORS AND STAFF

 

There were no declarations of interest at this meeting.

 

CONFIRMATION OF MINUTES

NIL

 

CALL FOR ITEMS OF GENERAL BUSINESS

 

NIL

MAYORAL REPORT

NIL

 

CEO REPORT

NIL

 

Discussions: CEO request wording change in the resolution that the wording core funds change to reserve funds.

 

REPORTS TO COUNCIL

 

 

1)

Tourism NT Asset Grant Program - Proposal

 

Motion:

A.   That this report is received and noted

B.   That, if the grant application to construct and install 2 interpretive signs at Pine Creek is successful, Council approves the allocation of $31,762.50  from reserve funds as a co-contribution to the project.

 

 

     

Council Resolution

023/2022 Motion:

 

Moved: Cr. Williams

Seconded: Cr. Macleod

Resolution: Carried

 

 

GENERAL BUSINESS

 

The Ordinary meeting of Council was closed by the Mayor at 08:41…….am

 

The Ordinary meeting of Council was terminated at …….08:41am

 

NEXT MEETING

 

The next Ordinary General Meeting of Victoria Daly Regional Council will be held 22 February 2022

 

 

 

 

 

 

THIS PAGE AND THE PRECEEDING 3 PAGES ARE THE MINUTES OF THE Special Meeting of Ordinary Council HELD ON Friday,  11 February 2022.

 

 

 

---------------------------------------------

Mayor Brian Pedwell

 

 

 

                                                                                                  


Victoria Daly REGIONAL Council

Ordinary Council OF 22 February 2022

 Report for Agenda Item No 1

 

CEO Report

Prepared by Russell Anderson, CEO - Chief Executive Officer        

 

 

Purpose.

Information to Council of the CEO’s activities since Council’s last meeting.

 

Key Issues:

·    Management of grant funded programs. 

 

Meetings:

·    The Chief Minister OF The Northern Territory -2022 Year Ahead.

·    Department of Chief Ministers, Big Rivers Region- Jake Quinlivan & Amanda Haigh.

·    Big Rivers Regional Reconstruction Committee - Miranda Halliday.

·    Big Rivers Regional Coordination Committee - Jake Quinlivan.

·    LGANT Smart Councils Information Sharing - Australian Cyber Security.

·    Council Special Meeting, Tourism NT Asset Grant Program.

·    AAPowerlink, Karl Howard-DC power line from Elliott to Singapore. 

 

Discussion:

·    Letter or support to the Building Better Regions Fund – Fibre optic cable to all communities.

·    4G small grant application consultancy is progressing for six Victoria Daly remote communities.

·    Council has received funding support from Asia Pacific Network Information Centre (APNIC) to provide WiFi to the Nitjpurru (Pigeon Hole) community. This will be via point-to-point microwave technology.

·    Current CouncilBIZ IT solutions are not up to date, very complex and not user friendly.  They are also more expensive than available cloud-based options. A report on the current status will be presented to the Council meeting.

 

Council officer conflict of interest declaration

I the Author and Approving Officer declare I do not have a conflict of interest in relation to these matters.

 

Recommendations

A.   That this report is received and noted

 

Attachments

There are no attachments for this report.


Victoria Daly REGIONAL Council

Ordinary Council OF 22 February 2022

 Report for Agenda Item No 2

 

Monthly Finance Report-January 2022

Prepared by Jackson Bernard, Senior Accountant       

 

 

Purpose

For Council to receive and note the monthly finance report

 

Regional Plan

Goal 1: Quality Leadership

Goal 2: Financial Sustainability

 

Council officer conflict of interest declaration

We the Author and Approving Officer declare we do not have a conflict of interest in relation to this matter.

 

Recommendations

A.   That this report is received and noted

Attachments

1

CEO Certification.pdf

 

2

Finance report for the month ended 31 Jan 2022.pdf

 

  


Attachment 1

CEO Certification.pdf

 

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Attachment 2

Finance report for the month ended 31 Jan 2022.pdf

 

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Victoria Daly REGIONAL Council

Ordinary Council OF 22 February 2022

 Report for Agenda Item No 4

 

Policy changes to be noted

Prepared by Janelle Iszlaub, Governance and Compliance Manager       

 

 

Purpose

Changes to previously approved OCM policies

 

Regional Plan

Goal 1: Quality Leadership – Comply with all statutory, regulatory and reporting requirements.

Goal Systems – Review all policies and procedures to ensure compliance

 

Background

Previously all policies were going before and being approved by the OCM, where any operational policies are to be approved by the CEO.

Due to this change in practice, some of the previously approved OCM policies have been replaced.

 

Policy implications

 

Policy

Change

Comment

FIN003 Credit Card Policy – Council Staff

Approved through OCM 058/2021, Actually operational policy. Signed by CEO

Operational Policy – CEO Approved

HR001 Recruitment & Selection

Replaced 2.1.27 Recruitment and Selection Policy V2 Previously approved by OCM 068/2018

Operational Policy – CEO Approved

HR002 Probation and Performance Management Policy

Replaced 2.1.25 Probation Policy and replaced 2.1.46 Performance Assessments approved by OCM 317/2019.

Operational Policy – CEO Approved

HR004 Grievance Policy

Replaced 2.1.14 Grievance resolution approved by OCM 28/2/14

Operational Policy – CEO Approved

HR007 Fraud and Corruption Control Policy and Protection Plan

Replacing 3.2.07 Fraud Protection Plan OCM 28/2/14

Operational Policy – CEO Approved

 

 

 

 

 

 

Council officer conflict of interest declaration

We the Author and Approving Officer declare we do not have a conflict of interest in relation to this matter.

 

Recommendations

A.   That this report is received and noted

 

Attachments

There are no attachments for this report.


Victoria Daly REGIONAL Council

Ordinary Council OF 22 February 2022

 Report for Agenda Item No 5

 

New Policies to be adopted

Prepared by Janelle Iszlaub, Governance and Compliance Manager       

 

 

Purpose

To present to Council policy for adoption as required under the Local Government Act 2019.

 

Regional Plan

Goal 1: Quality Leadership – Comply with all statutory, regulatory and reporting requirements.

Goal Systems – Review all policies and procedures to ensure compliance

 

Key Issues

New policies for adoption under the Local Government Act 2019.

 

·    LGP016   Rate Concession Policy

 

·    LGP022 Confidential Information Business Policy

 

Advice from the department for transparency is to back date a register till 1st July 2021.

 

·    LGP023 Extra Meeting Allowance Policy

 

The department has provided clarification around extra meeting allowances for Council Members and Local Authority Meetings.

Information below has been given by the Manager of Legislation and Policy Dept of Chief Minister and Cabinet:

 

Council members who are local authority members can receive the extra meeting allowance for their attendance at local authority meetings (subject to council’s policy) but cannot receive the local authority payment.

 

The “local authority payment” is another way of saying “sitting fee” and is a particular type of payment prescribed by Guideline 1: Local Authorities. The Guideline was drafted in this way to avoid the potential for a council member being paid twice for attending a local authority meeting.

 

Also see the note for clause 10 of the Guideline:

 

Notes for clause 10


Subject to the Act and council policy, council members may be entitled to claim within the extra meeting allowance for attending a local authority meeting or provisional meeting.

 

 

 

Policy implications

New policies to be adopted;

 

Council officer conflict of interest declaration

We the Author and Approving Officer declare we do not have a conflict of interest in relation to this matter.

 

Recommendations

A.   That this report is received and noted

B.   Polices are adopted

·    LGP016 Rate Concession

·    LGP022 Confidential Information Policy

·    LGP023 Extra Meeting Allowance Policy

 

Attachments

1

25. LGP016 Rate Concession Policy.pdf

 

2

44. LGP022 Confidential Information and business policy.pdf

 

3

49. LGP023 Extra Meeting Allowance.pdf

 

  


Attachment 1

25. LGP016 Rate Concession Policy.pdf

 

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Attachment 2

44. LGP022 Confidential Information and business policy.pdf

 

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Attachment 3

49. LGP023 Extra Meeting Allowance.pdf

 

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Victoria Daly REGIONAL Council

Ordinary Council OF 22 February 2022

 Report for Agenda Item No 6

 

Festivals and Events

Prepared by Trudy Braun, Director of Corporate Services       

 

 

Purpose

To provide information to Council regarding the facilitation of Festival and Events that are held in Councils wards.  

 

Regional Plan

Goal 4 – Liveability – Enhance the liveability of our communities and our regional lifestyle.

 

Key Issues

Management of Festivals and Events

WHS of Staff and Volunteers

Insurance Cover

Use of Council assets

 

Background

The occurrence of Community festivals and events hold great meaning to community members, however, to date the onus has been on Council staff to ensure festival and events occur in community due to the lack of support from community volunteers.   There is an expectation that “Council will make it happen”. 

 

Council’s involvement has included sourcing funding and managing the funding, creating and managing the Covid-19 safety plan, planning and organising entire event, facilitating, volunteering and seeking volunteers, setting up and packing up the event through to the acquittal process.  The current process causes a great deal of pressure and increases the workloads of Council staff in work hours and outside of work hours with staff feeling obliged to ensure these festivals and events happen and run smoothly.  

 

Discussion

Consideration is required for community festivals and events.  These festivals and events are for the community and should be driven, organised and managed by community volunteers or committees with the onus of these events moved away from Council.

 

This process could be done through the volunteer committee approaching the Local Authority to hold a festival or event and to seek funding.  The Local Authority would put forward their request to Council for approval.  Council staff would write a grant submission to support the festival or event.  As other tasks arise throughout the process that requires Councils assistance, request can be made by the committee to the Council Operations Manager.  Pending on workloads of Council staff at the time assistance will be provided where possible.  

 

There has been an expectation Council assets such as cars, trucks, buildings and equipment are available for these events at no cost to the event organisers. The Regional Plan provides a schedule of fees and charges for various assets to resolve any confusion that may occur.  

 

Council volunteers are covered by councils Personal Accident policy that provides cover to declared volunteers for bodily injury whilst they are volunteering for Council.  If committees require more insurance coverage this will need to be undertaken by the committee.  Any stall holder is required to have their own personal public liability insurance. 

 

Committee organiser would need to ensure they have completed their risk assessments and Covid 19 Safety Plans for the festival or event and WHS is addressed with all volunteers and stall holders and issues and concerns are addressed. 

 

Council officer conflict of interest declaration

We the Author and Approving Officer declare we do not have a conflict of interest in relation to this matter.

 

Recommendations

A.   That this report is received and noted

B.   That Council resolve that all festivals and events have a volunteer committee to organise made up of volunteers and staff.

C.  That all insurance documentation is sent through to the Director of Corporate Service.

D.  That all risk assessments and Covid 19 Safety Plans are sent through to the Director of Corporate Services and Director of Council Operations. 

Attachments

There are no attachments for this report.


Victoria Daly REGIONAL Council

Ordinary Council OF 22 February 2022

 Report for Agenda Item No 7

 

Operations Report

Prepared by Matthew Cheminant, Director of Council Operations       

 

 

Purpose

To provide Council with an update from the operations team

 

Regional Plan

Goal 1 Quality: Leadership: Provide proactive leadership with transparent and accountable governance.

Goal 4: Liveability: Enhance the liveability of our communities and our regional lifestyle.

Goal 5: Infrastructure: Continually improve Council’s assets and infrastructure through good forward planning.

 

Key Issues

N / A

 

Background

N/A

 

Discussion

·    Pine Creek waste facility planning should be almost complete and ready for the Tender Process for a waste transfer facility

·    Timber Creek preparation for Tender is underway

·    Yarralin Demountable is still stalled at this stage until the pipeline issue is resolve. This project will need to be retendered as costs have escalated by up to 30% with some materials.

·    Sewage issues in Yarralin have been escalated power and water as there are blockages in the main lines within community. Plumbers were to be going out to resolve the problems

·    Demountable to Timber Creek is still underway hopefully not too far away from delivery.

·    Lingara solar is still not fixed due to waiting on parts from interstate. Generator is currently running more than usual.

 

Policy implications

N/A

 

Budget implications

N/A

 

Risk statement

There is no risk implications relating to this report

 

Council officer conflict of interest declaration

We the Author and Approving Officer declare we do not have a conflict of interest in relation to this matter.

 

Recommendations

A.   That this report is received and noted

 

Attachments

There are no attachments for this report.


Victoria Daly REGIONAL Council

Ordinary Council OF 22 February 2022

 Report for Agenda Item No 8

 

Community Services - Aged Care Quarterly Report

Prepared by Julie Schipp, Community Care Coordinator       

 

 

Purpose

To provide an update on Aged Care services provided by Victoria Daly Regional Council and notifications from Department of Health.

 

Key Issues

COVID 19 Update

·    All of our aged care centres have experienced a number of COVID 19 positive cases in their communities since December 2021, which includes some of our staff and clients. Our staff have managed the outbreaks very well and fortunately have been able to continue to deliver essential services to our clients, many of who are the most vulnerable in the community.

 

·    Aged care staff have been advised that, as they are workers under the mandatory vaccination direction, they will be required to have a COVID-19 vaccine booster dose. Approximately 30% of our staff have already received the booster and the remaining staff are working towards compliance with the mandate.

 

Department of Health Notifications

·    SDAP Application. Further to the report at the ordinary council meeting of 14 December 2021, the application made to the Remote and Aboriginal and Torres Strait Islander Aged Care Service Development Assistance Panel (SDAP) for assistance has been successful. This will provide invaluable guidance and support to the new incoming Aged Care Manager, especially with the recent departure of long term aged care regional staff: Annalisa Bowden, Community Care Manager and Lovelygee Maclagan, Community Care Program Support Officer. Their knowledge and dedication will be terribly missed by the aged care/NDIS team and clients.

 

·    Department of Health continue to provide support including updates and advice regarding COVID 19. Unfortunately most of the advice and support is focused on ‘Residential’ aged care services however we have been able to adapt that advice to suit our in-home and community service delivery.

 

·    Additional support available under COVID-19 Aged Care Support Program Extension Grant. Victoria Daly Regional Council, as providers of National Aboriginal and Torres Strait Islander Flexible Aged Care Program (NATSIFACP) and Home Care Packages (HCP) is eligible to apply for reimbursement of expenses if we have a client or staff member that tests positive to COVID 19. However the eligibility guidelines, which state you can only claim ‘eligible’ expenses incurred during the period of isolation of a COVID positive case, means the window of opportunity is too narrow to be worthwhile.

 

Unfortunately it wouldn’t cover the cost of Rapid Antigen Tests (RAT) used as a surveillance measure to monitor the COVID 19 status of our aged care workers or clients as a preventative tool. This is a daily procedure being undertaken at ‘residential’ aged care facilities and health clinics which has been supported by Department of Health with the supply of RATs provided from the National Medical Stockpile.

 

·    Aged Care Workforce Bonus Payment. Department of Health advised that eligible aged care staff may be paid up to $600 in two instalments. Staff are considered eligible if they are employed on 28 February and 28 April 2022, with payments varying depending upon the number of hours worked – minimum 3 hours per week, averaged over preceding month. Aged care workers will only receive the bonus payment if the employer applies on behalf of the eligible workers. Victoria Daly Regional Council as an aged care provider, will be able to apply from 1 March 2022. This bonus is paid in recognition of the significant commitment aged care workers have made to the care of senior Australians during the pandemic. 

 

It is with great sadness that we report the passing of five of our Home Care Package clients on community since August 2021. Our support workers show great care and compassion in their clients’ final days and it demonstrates the importance of the aged care services we provide that support our aboriginal clients to be able to pass away on country amongst family and friends. None of the deaths were linked to COVID 19.

 

Council officer conflict of interest declaration

We the Author and Approving Officer declare we do not have a conflict of interest in relation to this matter.

 

Recommendations

A.   That this report is received and noted

B.   That Victoria Daly Regional Council as an aged care provider, apply on behalf of our eligible aged care workers for the ‘Aged Care Workforce Bonus’, in recognition of the significant commitment they have made to the care of our aged care clients on community during the pandemic.  

Attachments

There are no attachments for this report.


Victoria Daly REGIONAL Council

Ordinary Council OF 22 February 2022

 Report for Agenda Item No 9

 

NDIS Program - Quarterly Report

Prepared by Rebecca Mehew, NDIS-COS Regional Coordinator       

 

 

Purpose

 

Discussion

NDIS have updated the Price Guide for service providers. Victoria Daly Regional Council have updated all changes to correspond with this update

 

NDIS have asked for support and feedback from NDIS Participants to complete

The Participant First Engagement Initiative. This helps the NDIS to connect with participants, families, carers and non-participants with disabilities to hear their feedback, so we can work together on improving the Scheme. 

NDIS will draw on the participants lived experiences of their disability to help improve the NDIS for everyone. A mix of participants, families and carers will engage in one on one or small group discussions or, work directly with project teams to design a product or policy. 

 

Management have sent these forms to our participants to ensure active participation from our Region.

 

Victoria Daly Regional Council are taking advantage of NDIS scheme which are helping participants to access the COVID-19 vaccination including the booster dose. Providers can claim $150 when assisting with the process.

 

NDIS Support Coordinator has expanded its clientele. Since July 2021 to present Support Coordination has accepted 6 new requests for service. This has resulted in increased income from Support Coordination. 

 

Service delivery currently has an outstanding amount of $40,160.93 owing from our current clients.

We are expecting to recover these outstanding funds by the end of the month.

 

 

 

Support Coordinator Incoming July 2021 – January 2022

JUL2021

AUG2021

SEP2021

OCT2021

NOV2021

DEC2021

JAN2022

$19,552.25

$27,337.92

$22,867.25

$18,125.51

$18,677.01

$16,484.95

$20,973.40

Service Delivery

 

 

 

 

 

 

JUL2021 

AUG2021

SEP2021

OCT2021

NOV2021

DEC2021

JAN2022

$38,746.05

$39,124.76

$31,740.57

$30,207.47

$25,038.97

$15,655.41

$9003.00

TOTALS

 

 

 

 

 

 

$58,298.30

$66,462.68

$54,107.82

$48,332.98

$43,715.98

$32,140.36

$29,976.40

 

Covid Update

 

Covid-19 has been detected within our communities.

Staff have completed updated training and are aware of new policies and procedure that have been made to help combat Covid -19. 

Staff have been handling outbreak well. All communities have been provided with appropriate and sufficient PPE.

Rapid Antigen Test (RAT) have been ordered for each community. This will allow for us to provide surveillance testing of twice a week for our community support workers.

Regional Office staff and Team Leaders are updated on a regular update via calls, emails and community meetings to ensure we are doing all we can to keep our communities safe. 

 

Council officer conflict of interest declaration

We the Author and Approving Officer declare we do not have a conflict of interest in relation to this matter.

 

Recommendations

A.   That this report is received and noted

 

Attachments

There are no attachments for this report.


Victoria Daly REGIONAL Council

Ordinary Council OF 22 February 2022

 Report for Agenda Item No 10

 

NDIS Audit

Prepared by Annalisa Bowden, Community Services Manager       

 

 

Purpose

 

HDAA Audit NDIS

 

Core Module 2.3.2 – Quality Management Systems

-      Internal audit checklist

-      Internal audit record

 

Core Module 3.2.3 Risk Assessments

-      Initial support assessment form

-      High risk participant register

-      Participant Risk Assessment

-      Risk Assessment and Management Policy

-      Risk Assessment form checklist for home visits

-      Risk Management procedure

-      Risk Matrix guide

 

Council would consider that documents attached meet the requirements of the NDIS Practice Standards and Quality Indicators and have been submitted to HDAA.

 

 

Policies and procedures

 

A new set of policies and procedures have been created for Victoria Daily Regional Council.  These documents will need to be reviewed 2023 or as required.

 

Documents are a complete set in accordance with the NDIS Practice Standards and Quality Indicators. 

 

 

 

Council officer conflict of interest declaration

We the Author and Approving Officer declare we do not have a conflict of interest in relation to this matter.

 

Recommendations

A.   That this report is received and noted

 

Attachments

There are no attachments for this report.


Victoria Daly REGIONAL Council

Ordinary Council OF 22 February 2022

 Report for Agenda Item No 11

 

Upgrade to Stage in Timber Creek

Prepared by Jocelyn Moir, Council Operations Manager - Pine Creek       

 

 

Purpose

To request approval to utilise Timber Creek Local Authority funding for Upgrade to Timber Creek Stage

 

Regional Plan

Goal 4: Liveability – Enhance the liveability of our communities and regional lifestyle

4.2 Support and or facilitation of local and regional cultural festival events

4.5 Enhance the local sport and recreational environment within each community

 

Timber Creek LA Minutes 26052021 -06

Resolution: 26052021 - 06

Motion: That the Timber Creek Local Authority ask the Council Services Manager to obtain a current quote from Pride Building Company for roof and ramp of the Festival Stage and email to the Local Authority. Once approved by a quorum then any shortfalls in monies the Local Authority will approach the Council for an advance on Local Authority Monies so the build work is completed before the festival

Moved: Fiona McDonald

Seconded: Coralie Myers Carried: All

 

Timber Creek LA Minutes 16112021

13.1.15 Stage upgrade – three quotes tabled, Local Authority members do not want to commit funds and have requested a grant be sort to complete the upgrade

 

Key Issues

The scope of works below outlines works required to enable certification of the stage so it can be utilised by the community. At present it is unusable.

 

SCOPE OF WORKS

Upgrade to or inclusion of more footings etc for certification

Installation of disability access ramp

Roof over entire stage

Power from source to stage (approx. 6 metres)

Re floor if required

Painting of entire structure

Ensure current stair access is safe

 

 

Background

Timber Creek Stage has been the central location for festivals, school activities, NAIDOC Day celebrations.

 

 

Discussion

The Timber Creek stage upgrade has been a focal point of the community. It was utilised for all outdoor community events.

Some building materials were purchased (2016) to have a roof put over the stage.

This was not completed and in further investigations it was found the current footings are not to code and the structure is not safe.

Three quotes were sort as per procurement policy.

The scope of works above will complete certification.

 

Policy implications

2.1.33 Risk Management

 

Budget implications

Timber Creek stage Upgrade

SCOPE OF WORKS

PRIDE BUILDING & CONSTRUCTION           Quote received 10.11.2021

COUNTRYWIDE BUILDING

Quote received 10.11.2021

KENDEL BUILDING CO

Quote received 08.11.2021

Upgrade to or inclusion of more footings for Certification by contractor

ü

 

ü

Installation of disability ramp

*ü

ü

ü

Roof over entire stage

ü

 

ü

Power from source to stage (approx 6 metres

ü

ü

ü

Re floor if required

ü

 

 

Painting of entire structure

 

ü

 ü

Ensure current stair access is safe

ü

 

ü

Certification of entire structure

ü

 

ü

 

Without ramp                            $53064.00 inc

 

 

 

* ramp cost  @               $28006.00 inc

 

 

TOTAL

$81070.00inc

$169300.00inc

$68556.99inc

 

General Ledger information as at 08.02.2022

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Risk statement

It is an OHS risk to users and to Council as it is not built to any certification, has no roof and the floor is deteriorating, has no disability access and the footings for the entire structure and not to standard.

 

 

Council officer conflict of interest declaration

We the Author and Approving Officer declare we do not have a conflict of interest in relation to this matter.

 

Recommendations

A.   That this report is received and noted

B.   That Council approve utilising Timber Creek Local Authority funding for the Timber Creek Stage Upgrade.

Attachments

There are no attachments for this report.