MINUTES

Ordinary Meeting of Council

Friday,  28 January 2022

 09:00am

 Katherine Regional Office


 

 

VICTORIA DALY REGIONAL COUNCIL DISCLAIMER

No responsibility is implied or accepted by the Victoria Daly Regional Council for any act, omission or statement or intimation occurring during Council or committee meetings.

 

The Victoria Daly Regional Council disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council or committee meetings. 

 

Any person or legal entity who acts or fails to act in reliance upon any statement, act or omission made in a Council or committee meeting does so at that person’s or legal entity’s own risk.

 

In particular and without detracting in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a licence, any statement or intimation of approval made by any member or officer of the Victoria Daly Regional Council during the Course of any meeting is not intended to be and is not taken as notice of approval from the Victoria Daly Regional Council. 

 

The Victoria Daly Regional Council advises that anyone who has any application lodged with the Victoria Daly Regional Council shall obtain and should only rely on WRITTEN CONFIRMATION of the outcome of the application, and any conditions attaching to the decision made by the Victoria Daly Regional Council in respect of the application.

 

 

 

 

 

Russell Anderson

Chief Executive Officer

 

 

 

 

 


 

MINUTES

 Ordinary Meeting of Council

 Friday,  28 January 2022

 09:00am

Katherine Regional Office

           

MEETING OPENED

 

The meeting opened the time being 09:02 am  

 

PERSONS PRESENT

ELECTED MEMBERS PRESENT

Mayor (Chair)                                                     Brian Pedwell

Deputy Mayor                                                     Shirley Garlett

Councillor                                                           Georgina Macleod

Councillor                                                           Yvette Williams

Councillor                                                           Andrew McTaggart

 

STAFF PRESENT

Chief Executive Officer                                      Russell Anderson

Director of Operations                                        Matthew Cheminant

Director Corporate Services                              Trudy Braun

Manager of Executive Services                         Michelle Will (minute taker)

Executive Services Officer                                Rupak Halwai

 

GUESTS

Member for Daly                                                          Dheran Young

NIAA                                                                            Patrick Flemming (via Video Conference)

NIAA                                                                            Stephen Wenzel (via Video Conference)

NIAA                                                                            Dianna Ross

NIAA                                                                            Leah Andrews

 

 

APOLOGIES AND LEAVE OF ABSENCE

 

Nil

 

DISCLOSURES OF INTEREST – COUNCILLORS AND STAFF

 

There were no declarations of interest at this meeting.

 

CONFIRMATION OF MINUTES

 

 

Minutes of the Ordinary Council Meeting held on 14 December 2021

001/2022RECOMMENDATION:

 

That the minutes be taken as read and be accepted as a true record of the Meeting.

 

Moved: Cr. Macleod

Seconded: Cr. Garlett

Resolution: Carried

 

Council’s support of NLC regarding Covid-19 safety has been noticed and NLC is grateful.

 

Minutes of the Special Ordinary Council Meeting held on 21 December 2021

002/2022RECOMMENDATION:

 

That the minutes be taken as read and be accepted as a true record of the Meeting.

 

Moved: Cr. McTaggart

Seconded: Cr. Macleod

Resolution: Carried

 

 

CALL FOR ITEMS OF GENERAL BUSINESS

 

Councillor Yvette Williams  - in Kind support Goldrush

Deputy Mayor  - timber creek round-up

councillor macleod – pine creek waste management liabilities and remediation

councillor mctaggart – loan and wooliana road land tenure (waste transfer station & office)

Deputy mayor – timber creek sewerage and mobile coverage

 

MAYORAL REPORT

 

Mayor Pedwell provided an update to Council -

§  Correspondence responding to rates submissions has been distributed.

§  Correspondence to all Local Authority members has been distributed.

§  NLC thanked Council for their support regarding Covid-19 safety.  

§  Two documents were common sealed prior to the Christmas break.

 

Moved: Councillor Macleod

Seconded: Deputy Mayor Garlett

Resolution: Carried

 

Mr. Matthew Cheminant entered the meeting, the time being 09:22am.

National Indigenous Australians Agency (NIAA) delegates joined the meeting, the time being 09:35am.

 

NIAA delegates and Councillors introduced themselves.

§  A brief background was presented and Milngin Councillor continued to address the guests.

§  Discussion took place regarding the Nauiyu Sport and Recreation acquittals.

§  Nauiyu community members are questioning why Council is not providing the Sport and Recreation program.

 

Action – NIAA delegates will follow up the acquittals and investigate what has transpired (send NIAA Councillor McTaggart’s contact details to discuss and follow up).

 

Action – Send a copy of GAP program to NIAA delegates.

 

§  Discussion regarding Sport and Recreation in the Timber Creek region took place. Large land mass and insufficient funding adds difficulty to meet reasonable standards of service delivery. Sport and Recreation issues need to be addressed. NIAA delegates were asked to contact Deputy Mayor when they are visiting the area to discuss the needs of the region.

 

NIAA delegates left the meeting, the time being 10:14am

The meeting adjourned for morning tea, the time being 10:17am

The meeting resume, the time being 10:40am

 

REPORTS TO COUNCIL

 

Director of Corporate Services, Ms Braun, addressed Council and thanked them for the opportunity to develop in her role while she was Acting CEO. Topics discussed include:

§  TechOne and Xero

§  Migration of phone lines

§  Remote School Attendance Strategy, Kalkarindji

§  Heron Crescent property

§  Timber Creek waste management extension  

§  Photo ID for essential workers

 

1)

Acting CEO Report

003/2022

Motion:

A.    That this report is received and noted

Moved: Cr. McTaggart

Seconded: Cr. Macleod

Resolution: Carried

 

Mr Bernard entered the meeting, the time being 10:55am

Mr Dheran Young entered the meeting, the time being 10:55am

Mr Bernard left the meeting, the time being 10:59am

 

Mayor Pedwell welcomed Member for Daly, Mr Dheran Young. Mr Dheran Young introduced himself to Council and continued to provide background, particularly working with youth.

Topics discussed include:

§  Sport and Recreation

§  Health services

§  Council premises and service delivery in Nauiyu

§  Pine Creek Waste Management issues were discussed

o   Suggestion of a meeting with Mining Minister and Minister Paech regarding the Pine Creek Waste Management and mining involvement in remediation of issues.

§  Pearce Street training premises and council office

o   Mr Young will stay in touch with Jake Quinlivan from the Department of the Chief Minister and Cabinet and will encourage swift action from all involved.

 

Mr Cheminant left the meeting, the time being 11:38am

Mr Cheminant returned to the meeting, the time being 11:38am

 

Timber Creek issues discussed include:

§  Timber Creek septic tanks / no sewerage system.

§  Poor mobile coverage issues.

§  Waste Management transfer site.

.

 

Mr Dheran Young left the meeting, the time being 12:14pm

The meeting adjourned for a brief break, the time being 12:15pm

The meeting resumed, the time being 12:19pm

 

Mr Bernard joined the meeting, the time being 12:19pm.

Mrs Braun left the meeting, the time being 12:26pm.

Mrs Braun returned to the meeting, the time being 12:29pm.

 

 

2)

Monthly Financial Report

004/2022

Motion:

A.    That this report is received and noted

Moved: Cr. Macleod

Seconded: Cr. Williams

Resolution: Carried

 

 

18)

Bulla Local Authority Funding Deficit

005/2022

Motion:

A.   That this report is received and noted

B.   That Council approve to spend $7,000 of the unspent expired 2018-19 Bulla LAPF on a ride on lawn mower by Monday 28 February, on behalf of the Bulla community.

 

Moved: Cr. McTaggart

Seconded: Cr. Macleod

Resolution: Carried

 

The meeting adjourned for lunch, the time being 12:41pm

The meeting resumed, the time being 01:40pm

 

3)

New policies to be adopted

006/2022

Motion:

A.   That this report is received and noted

B.   Policies are adopted

§ LGP010 Allowances and other benefits policy (CEO)

Amendments to tabled policy: Remove Section 2, and 3.1 (e-g) to come before Council for resolution, and 3.2 Superannuation be reduced to 11%

§ LGP017 Accountable forms policy (Members and CEO)

§ LGP020 Gifts and benefits policy (CEO)

 

Moved: Cr. Garlett

Seconded: Cr. Macleod

Resolution: Carried

 

Resolution regarding the nominal amount was put forward

007/2022

C. That Council approve that the nominal amount be $50.00  for all Council Gifts and Benefits policies.

Moved: Cr. Macleod

Seconded: Cr. Garlett

Resolution: Carried

 

 

4)

Policies to be adopted LGP022, LGP023, LGP024

Not Resolved

Motion:

A.   That this report is received and noted

B.   Policies are adopted

·    LGP022 Confidential Information Business Policy

·    LGP023 Extra Meeting Allowance Policy

·    LGP024 Professional Development Policy

 

 

LGP022 processes to meet this requirement will be reviewed and a report will be brought to Council at a future meeting.

LGP023 will be reviewed and brought back to the February OCM.

 

LGP024 Professional Development Policy was adopted.

008/2022

B.   Policies are adopted

·    LGP024 Professional Development Policy

Moved: Cr. Macleod

Seconded: Cr. Garlett

Resolution: Carried

 

 

5)

Final Acquittal of Energy Efficiency and Sustainability Grant

009/2022

Motion:

A.   That this report is received

B.   That Council note the final acquittal of Energy Efficiency and Sustainability Grant funds received from the Northern Territory Government.

 

Moved: Cr. Macleod

Seconded: Cr. Williams

Resolution: Carried

 

 

6)

Community Safety & Wellbeing Quarterly Report

010/2022

Motion:

A.   That this report is received and noted

B.   That Council acknowledge the cessation of the RSAS Program

C.  That Council approve the transfer of the bus, rego no CD30TP to the Gurindji Aboriginal Corporation for the RSAS Program.

 

Moved: Cr. McTaggart

Seconded: Cr. Garlett

Resolution: Carried

 

Action Item: CDP Manager and Community Safety and Wellbeing Manager to present to Council at the February meeting (CEO to brief managers on information required).

 

7)

CDP report

011/2022

Motion:

A.   That this report is received and noted

 

Moved: Cr. Garlett

Seconded: Cr. McTaggart

Resolution: Carried

 

 

8)

Kalkarindji Community Report

 

012/2022 RESOLVED Moved: Cr. Macleod

Seconded: Cr. McTaggart

Resolution: Carried

Motion:

A.  That this report is received and noted

 

 

9)

Pine Creek Community Report

 

013/2022 RESOLVED Moved: Cr. Macleod

Seconded: Cr. McTaggart

Resolution: Carried

Motion:

A.  That this report is received and noted

 

 

10)

Timber Creek Community Report

 

014/2022 RESOLVED Moved: Cr. Macleod

Seconded: Cr. McTaggart

Resolution: Carried

Motion:

A.  That this report is received and noted

 

 

11)

Yarralin Community Report

 

015/2022 RESOLVED Moved: Cr. Macleod

Seconded: Cr. McTaggart

Resolution: Carried

Motion:

A.        That this report is received and noted

 

 

12)

Nauiyu Community Report

 

016/2022 RESOLVED Moved: Cr. Macleod

Seconded: Cr. McTaggart

Resolution: Carried

Motion:

A.   That this report is received and noted

 

 

13)

Correspondence Report

017/2022

Motion:

 

A.   That Council receive and note the correspondence report

 

Moved: Cr. Macleod

Seconded: Cr. Garlett

Resolution: Carried

 

The meeting adjourned for a short break, the time being 03:01pm

The meeting resumed, the time being 03:22pm

 

14)

Action Items Report

 

Discussion regarding 14.1 Upstream Notifications

§  Elected Members were asked their thoughts on co-contribution to finalise the project.

§  Through Local Regional Management Plan Council will seek options for the funding and installation of upstream flood notifications for the Upper Victoria River and the Humbert River.

§  The Kalkarindji, Nitjpurru, Yarralin, and Lingarra communities have potential emergency issues without knowledge of flooding.

018/2022

Motion:

A.   That this report is received and noted

 

Moved: Cr. Garlett

Seconded: Cr. McTaggart

Resolution: Carried

 

Action Item: a letter to be sent to LGANT regarding the urgent need for upstream flood notification for Upper Victoria River (above Kalkarindji) and the Humbert River (above Lingarra) (Manager of Executive Services).

 

GENERAL BUSINESS

18.1 Goldrush In Kind support request - Councillor Yvette Williams

Councillor Williams is asking for Council support for preparation for Goldrush Festival. Support in preparation such as printing, preparing sand etc. would be appreciated.

 

Action Item: Plan to be developed to assist Pine Creek festival (Director of Corporate Services)

 

18.2 Timber Creek Round-Up  - Councillor Shirley Garlett

§  Deputy Mayor had a meeting with the Clinic Manager of Katherine West Health Board regarding Covid-19 management plans. Discussion included Purple House who are responsible for delivering mobile dialysis.

§  General discussion took place regarding education in Timber Creek.  

§  ITEC Health building is up for sale.

 

 

18.3 Pine Creek Waste Management liabilities and remediation  - Councillor Georgina Macleod

Discussed with Member for Daly, Mr. Dheran Young.

 

Councillor Macleod will continue to pursue support through the Local Government Association of the Northern Territory (LGANT) for solutions.

 

18.4 Loan & Wooliana Rd land tenure (waste t/fer station and office  - Councillor Andrew McTaggart

Discussed with Member for Daly, Mr. Dheran Young.

 

18.5 Timber Creek Sewerage and Poor Mobile Coverage  - Councillor Shirley Garlett

Discussed with Member for Daly, Mr. Dheran Young.

 

18.6 Thank you to Katherine West Health Board - Councillor Georgina Macleod

019/2022Council would like to thank the Katherine West Health Board for their tireless efforts in providing services and keeping residents safe throughout the pandemic. Council also appreciates the information received online which has been easily shared to community members.

 

Council would also like to thank Pine Creek health staff in their assistance throughout the pandemic.

 

Council would also like to thank Nauiyu Community health centre in their assistance throughout the pandemic.

 

Motion: That Council approve that plaques up to the value of $4,000 (total) be presented to each Katherine West Health Board clinic (Yarralin, Nitjpurru, Kalkarindji, Bulla, Timber Creek, & Amanbidji), Pine Creek Health Centre, and the Nauiyu Community Health Centre thanking them for their tireless efforts throughout the pandemic.

 

Moved: Cr. Macleod

Seconded: Cr. Garlett

Resolution: Carried

 

Action Item: wording to be drafted and distributed to Council out of session (Manager of Executive Services).

 

CLOSE OF ORDINARY COUNCIL MEETING – MOVE TO CONFIDENTIAL

020/2022RECOMMENDATION:

 

Members of the press and public to be excluded from the meeting of the Closed Session and access to the correspondence and reports relating to the items considered during the course of the Closed Session be withheld. This action is taken in accordance with Section 99(2) of the Local Government Act, 2019 as the items listed come within the following provisions:-

 

Moved: Cr. Garlett

Seconded: Cr. McTaggart

Resolution: Carried

 

CLOSE OF CONFIDENTIAL COUNCIL MEETING – MOVE TO OPEN

021/2022RECOMMENDATION:

 

That the confidential meeting of Council be closed moved to open session and that resolution 024/2022 be included in the minutes of the open session.

 

Moved: Cr. McTaggart

Seconded: Cr. Garlett

Resolution: Carried

 

15      Centrelink - Cashless Debit Card Additional Service Offer - The report will be dealt with under Section 99 of the Local Government Act 2019 (NT) where meetings of Council are to be closed where confidential business is being considered. Pursuant to regulation 51(1) (civ) of the Local Government (General) Regulations 2021, this report contains information that would, if publicly disclosed, subject to subregulation (3) – prejudice the interests of the council or some other person;.

 

17)

Project Service Delivery Agreement - Outside School Hours Care Service - Nauiyu Nambiyu

Un-resolved

Motion:

A.   That this report is received and noted

B.   That Council approve the Project Service Delivery Agreement between Victoria Daly Regional Council and Green Rivers Aboriginal Corporation by endorsing, signing and implementing in accordance to the agreement.

 

 

Motion C was put forward

024/2022

C.This item will be left on the table until the next Council meeting (22/02/22), following the CEO and Director of Corporate Services meeting with new GRAC CEO Mr. Wayne Buckley regarding GRAC reporting requirements as per the agreement.

Moved: Cr. McTaggart

Seconded: Cr. Macleod

Resolution: Carried

 

16      Progress Report on Grant Applications - The report will be dealt with under Section 99 of the Local Government Act 2019 (NT) where meetings of Council are to be closed where confidential business is being considered. Pursuant to regulation 51(1) (civ) of the Local Government (General) Regulations 2021, this report contains information that would, if publicly disclosed, subject to subregulation (3) – prejudice the interests of the council or some other person;.

17      Project Service Delivery Agreement - Outside School Hours Care Service - Nauiyu Nambiyu - The report will be dealt with under Section 99 of the Local Government Act 2019 (NT) where meetings of Council are to be closed where confidential business is being considered. Pursuant to regulation 51(1) (civ) of the Local Government (General) Regulations 2021, this report contains information that would, if publicly disclosed, subject to subregulation (3) – prejudice the interests of the council or some other person;.

 

The Ordinary meeting of Council was closed by the Mayor at 04:51 pm

The Ordinary meeting of Council was terminated at 04:52 pm

 

NEXT MEETING

 

The next Ordinary General Meeting of Victoria Daly Regional Council will be held Tuesday, 22 February 2022.

 

 

This page and the preceding 11 pages are the minutes of the Meeting of Ordinary Council held on  Friday, 28 January 2022.

 

 

---------------------------------------------

Mayor Brian Pedwell

 

Confirmed on 22 February 2022